Procurement Executive

Role: Team Member-Procurement
Job purpose

• A Team Member's (Purchase - Domestic) job is to buy goods and services necessary for the business. He has the means and opportunity to raise the profits by making the most high-quality and cost-effective purchases.

• He should have a keen eye for detail and a commercial mindset. He also has to evaluate market conditions and different suppliers and negotiate effectively and maintain profitable relationships.
The goal is to acquire supplies that are critical for the success of the business operations

Key duties and responsibilities
· Ensure cost saving initiatives are implemented and a savings of at least Rs. 30 Lakhs is achieved by vendor development, substitutions and negotiations

· Strive to reduce the average PR – PO turnaround time to less than 15 days

· Ensure zero debit balances with vendors beyond due date by regular follow up on advances paid to increase efficiency

· Develop new and alternate vendors for debottlenecking of single source items and cost reductions

· Ensure at least 4 new initiatives/ process improvements/ suggestions to strengthen the systems and improve customer service levels

· Ensure to receive at least 4 appreciations from HODs for improved customer service levels

Additional duties and responsibilities

• Receive the purchase request from user department and scrutinize the same for right material code, specification sheet etc

• Send back the PR for users in case wrong item code is used or incomplete specs

• Search the appropriate vendors/manufacturers for such spares and send enquiry

• Send the vendor registration form to vendors, who are new and not registered in SAP system and follow up for the same

• Register the vendor in SAP

• Creation of RFQ in System & maintain with quote

• Follow up with the vendors for their quotes and negotiate

• Analyze the quotations in system and make comparative studies

• Maintain the source list for each & every line items/vendor wise.

• Create PO's in system after arrival of Final/Regret price (L1) of vendor and send it to the users for technical approval

• Dispatch the POs to the vendors after approval thru e-mail as well as hard copy

• Make payment requests to accounts against PI received from vendors

• Send payment cheques to vendors and inform the vendor about the same

• Follow up with the vendor for timely delivery of material

• Prepare road permit request to accounts against each PO, for interstate purchase and send to the vendor thru e-mail

• Make separate arrangement for emergency purchase with urgent ordering, payment & transport, and sometimes collect manually & by bus if required

• Send the repair material to the vendors as per user recommendation and collect road permit /state form from the vendor and track the same

• Release PO after assessment of the required job, and the vendor's offer

• Update the data to HO accounts for appointment of an insurance surveyor at site, whenever material is ready after repair (If value is exceeding 2 lakhs including bare value)

• Follow up with the surveyor as well vendor to ensure the pre-dispatch inspection
Qualifications & Skills

• Diploma/ Graduation or equivalent

• 4 to 6 years of experience in Engineering Plastics & Commodity Plastics/QA

• Working knowledge of MS-Office and SAP

• Adherence to health and safety regulations (e.g. constant use of protective gear)

• Adapt easily to new concepts and responsibility

• Teamwork and communication skills

• Physical stamina and strength

* Communicate effectively with team members and supervisors.

Key Performance Indicators

Key Performance Indicators
Target
Cost saving initiative 30 Lakhs

PR- PO Turn Around Time ( TAT) Average With In 15 Days

Debit Balances with vendor beyond due date 0

Alternate vendor/source development 5

New Initiatives/ Process Improvements/suggestions 4

Customer Service Levels/ Customer Feedback/Appreciations 4