
office manager
1 day ago
Key Responsibilities:
Office Operations & Facilities Management
- Oversee the day-to-day operations of the office, ensuring cleanliness, organization, and a professional appearance at all times.
- Manage office supply inventory, order new stock and manage vendor relationships for prompt delivery and service.
- Liaise with building management, cleaning services, and other external vendors to coordinate repairs, maintenance, and ensure all services are delivered as contracted.
- Manage office budget for supplies, facilities, and maintenance, process invoices, and track office-related expenses.
- Develop, implement, and maintain effective office policies and procedures to ensure efficiency and compliance.
Administrative & Team Support
- Act as the primary point of contact for all internal and external communication, including greeting visitors and managing incoming calls and mail.
- Provide high-level administrative support to senior management as needed, including scheduling meetings, managing calendars, and making occasional travel arrangements.
- Assist the HR department with new employee onboarding.
- Plan, organize, and manage internal events, meetings, and team-building activities.
- Maintain organized and confidential office filing systems and employee records.
Health, Safety, and Security
- Ensure the office is in compliance with all company health and safety policies.
- Manage office security protocols, including access control and visitor logs.
Required Skills & Qualifications:
- Proven experience (e.g.,3+years) working as an Office Manager, Executive Assistant, or in a similar administrative leadership role.
- Exceptional organizational and time management skills with a keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Proactive, resourceful, and problem-solving mindset.
- Ability to handle confidential information with discretion.
- Bachelor's degree or MBA
Job Type: Full-time
Work Location: In person
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