AIF Operations Manager

4 days ago

Mumbai, Maharashtra, India Intellectual Capital Hr Consulting Full time

Role & responsibilities

Position Summary: The AIF Operations Manager will be a cornerstone of our fund's operational framework. This role is responsible for managing all aspects of the fund's middle and back-office operations, from trade settlement and NAV calculation to regulatory compliance and investor reporting. The ideal candidate will be a proactive problem-solver with a passion for process improvement and a deep understanding of the AIF landscape in India.

Key Responsibilities:

  1. Trade & Fund Management:


• Work closely with brokers, custodians, and fund administrators to ensure the timely and accurate settlement of all trades.


• Diligently monitor trade confirmations and promptly resolve any discrepancies.


• Maintain meticulous and organized records of trade settlements and perform regular reconciliations.


• Oversee cash management, including creating accurate cash projections, executing timely fund transfers, and ensuring the efficient allocation of funds across client portfolios.

  1. NAV & Investor Reporting:


• Manage the end-to-end process of Net Asset Value (NAV) calculation and its dissemination to investors.


• Coordinate with key external partners, including the Registrar and Transfer Agent (RTA), Fund Administrators (FA), and tax consultants, for seamless NAV generation and investor onboarding.


• Generate and distribute accurate client performance reports in a timely manner.


• Collaborate with the portfolio management team to gather the necessary data to ensure complete report accuracy.

  1. Compliance & Risk Management:


• Ensure all operational activities strictly adhere to regulatory guidelines and internal policies.


• Assist in conducting periodic compliance reviews to identify potential gaps and implement corrective measures.


• Actively monitor operational risk factors and contribute to the firm's broader risk management framework.

  1. Data Integrity & Process Improvement:


• Maintain accurate and up-to-date client and portfolio data within all systems.


• Perform regular data validation and reconciliation to ensure the highest level of data integrity.


• Collaborate with internal teams to continuously enhance data management processes and systems.


• Identify opportunities to streamline and automate operational workflows to improve efficiency and minimize errors.


• Propose and implement process enhancements by leveraging technology and industry best practices.

  1. Stakeholder Management:


• Collaborate effectively with internal stakeholders, including portfolio managers, sales teams, and compliance, to ensure smooth cross-functional operations and high client satisfaction.


• Serve as a point of contact for operational inquiries, providing timely and accurate responses to both internal and external stakeholders. Qualifications and Skills:


• Experience: 3-5 years of relevant experience in an operations role at a SEBI-registered AIF, PMS, or Mutual Fund.


• Education: Bachelor's degree in Finance, Commerce, or a related field. Professional qualifications such as a CA, MBA (Finance), or CFA are highly preferred.


• Regulatory Knowledge: Strong understanding of SEBI (AIF) Regulations and compliance standards.


• Technical Skills: Proficiency in MS Excel and familiarity with fund accounting software and terminal systems


• Attributes: Exceptional attention to detail, strong organizational and time-management skills, excellent communication abilities, and a collaborative mindset.

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