Secretary - Head of Group Comms

2 days ago

Mumbai, Maharashtra, India Mahindra & Mahindra Full time ₹ 5,00,000 - ₹ 10,00,000 per year

Responsibilities & Key Deliverables

1. Calendar Management:

  • Schedule meetings with internal and external stakeholders.
  • Arrange for necessary logistics for meetings.

2. Team Coordination:

  • Follow up on tasks with the team ensuring timely submission of information.
  • Facilitate team-building initiatives.

3. Travel Management:

  • Coordinate with the travel desk for ticketing (Domestic/International).
  • Manage visa, passport renewal, and pre/post travel arrangements.

4. Expense Reimbursement:

  • Complete travel reimbursements and procedures from approvals to receiving payment.
  • Manage forms and processes for the release and surrender of foreign exchange.

5. Project Coordination & Functional Administrative Support:

  • Provide support for internal and external communication events, campaigns, press conferences, etc.
  • Coordinate with PR agency for setting up media interactions with key stakeholders.
  • Manage and maintain generic email IDs for internal & external communications.
  • Coordinate with internal departments (Administration, HR, Accounts, Legal).
  • Systematically manage virtual and physical filing of all department-related documents.
  • Liaise with vendors related to departmental agreements, payments, and meetings as required.

6. Budget & Audit Support:

  • Provide input data for the annual financial budget.
  • Maintain support documentation and prepare expense vs. budget variance reports.
  • Prepare and maintain documentation related to the management of all internal and external audits.
  • Track and maintain records related to internal compliances for the department.
Experience

5+ years of experience as a secretary supporting leadership position.

Industry Preferred Qualifications

Graduate in any stream.

Proficiency with MS Office, SAP, and other relevant software.

General Requirements
  • Prioritization skills.
  • Strong interpersonal and communication skills.
  • Collaborative mindset.
  • Problem-solving abilities.
  • Executive management skills.
  • Meticulous attention to detail.
  • Poised under pressure.
  • Tech-savvy and efficiency-focused.
Our commitment to Diversity, Equity, and Inclusion

  • Secretary to Group Company Secretary

    1 week ago

    Mumbai, Maharashtra, India Mahindra & Mahindra Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Responsibilities & Key Deliverables As the Group Secretarial Secretary, you will play a pivotal role in supporting the Group Company Secretary and ensuring the seamless execution of secretarial and organizational tasks. This position requires professionalism, confidentiality, and a strong understanding of corporate governance practices.Administrative...

  • Manager - Group Secretarial

    12 hours ago

    Mumbai, Maharashtra, India Mahindra & Mahindra Limited Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Responsibilities & Key Deliverables Plan, schedule, and meticulously prepare documentation for Board, committee, and shareholder meetings for allsubsidiary companies within the Mahindra & Mahindra group, ensuring thoroughness and compliance.Draft and coordinate the issuance of General Meeting Notices, Annual General Meeting (AGM) notifications,...

  • Company Secretary

    1 week ago

    Mumbai, Maharashtra, India Velvin Paper Products Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Job Description:Department: Legal & SecretarialLocation: Head Office, MumbaiReports To: Managing DirectorKnowledge of Companies Act, 2013 and related regulationsProficiency in MCA21 and ROC filingsStrong drafting, coordination, and follow-up skillsAttention to detail and confidentialityAbility to work in a team and manage documentation independentlyLegal and...

  • Opportunity For Company Secretary with SHM Group

    5 days ago

    Mumbai, Maharashtra, India SHM Shipcare Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Job Description Company Secretary (CS)Company: SHM GroupLocation: Mumbai (Chembur)1. Role OverviewThe Company Secretary will serve as the key governance professional for SHM Group, ensuring full compliance with all statutory and regulatory requirements under the Companies Act and other applicable laws. The role involves providing strategic advice to the...

  • Company Secretary

    2 days ago

    Mumbai, Maharashtra, India NextHire (Part of Algotale Group) Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    Role: Company SecretaryExperience: 3+ yrsLocation: Mumbai (Parel/Prabhadevi)Work Mode - 5 days WFOIf interested apply here : About the Role:We are looking for a qualified Company Secretary with strong experience in the NBFC and Fintech sector to manage secretarial and compliance functions. The role requires in-depth knowledge of corporate governance, RBI...

  • Company Secretary

    2 days ago

    Mumbai, Maharashtra, India Indigo Group Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    About the Company:Indigo Group is a Mumbai-headquartered diversified business conglomerate with a strong presence across Technology, Infrastructure, and Food Processing sectors. Under the visionary leadership of Mr. Vinit Kumar (Chairman), the Group has built a solid reputation for innovation, integrity, and excellence over more than two and a half decades,...

  • Assistant Manager-Secretarial

    1 week ago

    Mumbai, Maharashtra, India IL&FS Transportation Networks Full time ₹ 12,00,000 - ₹ 18,00,000 per year

    (B) Particulars of the VacancyI. Position Level: Assistant ManagerII. Number of people required: 1III. Reporting to : Company Secretary & Compliance HeadIV. Job Purpose: To manage the secretarial functions of group companies in compliance with statutory and regulatory requirements and ensure timely filing and maintenance of company records and registers as...

  • Group Company Secretary

    2 weeks ago

    Mumbai, Maharashtra, India 1218fbd2-9954-4d4a-ae92-0e8a24ad9813 Full time ₹ 15,00,000 - ₹ 25,00,000 per year

    Ensure compliance with all applicable laws, regulations, and guidelines.Ensure filing of necessary statutory returns and forms within stipulated timelines.Organize and facilitate board, committee and general meetings.Draft agendas, minutes, and resolutions for meetings.Liaise with board members and ensure effective communication.Implement and maintain best...

  • Group Head

    5 hours ago

    Mumbai, Maharashtra, India Hudson Manpower Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Job description Were Hiring – Group Head / Head SAP- HCM | MumbaiWe are looking for an experienced Group Head – HR Systems with 20–25 years of domain experience to lead operations and projects across SAP HR and SuccessFactors.The ideal candidate will be a techno-functional expert with deep knowledge of SAP HCM, India Payroll, and SuccessFactors...

  • Head - Company Secretary

    7 days ago

    Mumbai, Maharashtra, India Aditya Birla Renewables Limited Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    SECRETARIAL COMPLIANCESPerform the duties and responsibilities of a Company Secretary in accordance with the Companies Act, 2013 , ensuring adherence to all applicable legal and regulatory provisions.Review and validate Notices, Agendas, and Minutes for Board, Shareholders', and Committee meetings ; manage preparation of Annual Reports , ensure...