Opportunity For Company Secretary with SHM Group

Job Description Company Secretary (CS)

Company: SHM Group

Location: Mumbai (Chembur)

1. Role Overview

The Company Secretary will serve as the key governance professional for SHM Group, ensuring full compliance with all statutory and regulatory requirements under the Companies Act and other applicable laws. The role involves providing strategic advice to the Board on governance, legal, and regulatory issues while establishing robust secretarial systems across all group entities in India and abroad. The ideal candidate will drive a culture of compliance, transparency, and corporate integrity while supporting the Groups growth across domestic and international markets.

2. Key Responsibilities

A. Statutory & Secretarial Compliance

Ensure full compliance with the Companies Act, 2013, Secretarial Standards (SS-1 & SS-2), and all other applicable laws.

Manage board, committee, and general meetings drafting agendas, circulating notices, recording minutes, and ensuring timely filings.

Maintain statutory registers, resolutions, and digital records for all group companies.

Handle ROC filings, change in directors/KMP, share transfers, and annual filings.

Liaise with statutory and internal auditors for compliance alignment.

B. Group Governance & Structuring

Establish uniform governance practices across all subsidiaries and overseas entities.

Monitor related party transactions and inter-company agreements ensuring arms-length documentation.

Maintain a comprehensive compliance calendar for all SHM Group entities.

Assist in board evaluation and delegation of authority frameworks.

C. Regulatory & Domain-Specific Compliance

Ensure adherence to marine, defense, and safety regulations and liaise with DG Shipping, Defense Procurement Agencies, and Port Authorities.

Oversee licensing, certifications, and renewal processes related to marine safety and manufacturing.

Coordinate with legal advisors on defense procurement contracts and tenders.

D. Legal, Contractual & Risk Management

Review contracts, NDAs, MoUs, and vendor agreements for legal soundness.

Maintain litigation records and coordinate with external counsel on ongoing cases.

Develop risk and compliance frameworks; conduct periodic compliance audits.

E. Board & Management Advisory

Advise the Board of Directors on corporate governance best practices.

Present compliance dashboards and governance updates to management.

Support strategic initiatives such as M&A and overseas expansion ensuring due diligence.

F. Documentation & Digital Governance

Implement digital secretarial systems for e-filing, board management, and document archival.

Ensure secure custody of statutory records, minutes, and seals.

G. ESG & Governance Culture

Assist in formulation of ESG, ethics, and whistleblower policies.

Promote a governance-first culture through training and awareness sessions.

3. Qualifications & Experience

Essential:

• Qualified Company Secretary (ACS / FCS) from ICSI.

• 815 years of post-qualification experience in manufacturing, engineering, or marine/defense sectors.

• Proven experience handling multi-entity or group structure.

• In-depth knowledge of Companies Act, FEMA, SEBI, DGFT, and Labour laws.

Preferred:

• Exposure to international corporate compliance.

• Additional qualification in Law (LLB) or MBA.

• Experience with secretarial automation tools (e.g., BLISS, LexComply).

4. Skills & Attributes

• Strong command over corporate law, governance, and compliance frameworks.
• Excellent drafting and communication skills.
• Strategic mindset with ability to foresee compliance risks.
• Ethical, proactive, and detail-oriented.
• Strong organizational and leadership skills.