Personal Assistant to Director

1 week ago


Tumkūr, Karnataka, India prithvi chemical manufacturing Company pvt ltd Full time
  • Daily Status Report: Consolidate data from all departments into a concise, actionable daily report (EOD) covering key metrics, bottlenecks, and flagged items for the Proprietor's review.
  • Action Tracking: Maintain a centralized log of tasks assigned by the Proprietor, tracking their status and ensuring timely completion by relevant team members.
  • Communication Hub: Act as the internal liaison between the Proprietor and department staff for routine inquiries and follow-ups.
  • Sales Pipeline Monitoring: Track the status of active sales leads and ensure all required follow-up actions (quotes sent, calls made) have been logged by the sales team.
  • Order Fulfillment Check: Monitor newly placed orders to confirm they have been properly communicated to the Production and Dispatch teams.
  • Dispatch Tracking: Monitor the daily dispatch schedule, confirm booking details (courier, tracking ID), and ensure customers are notified of shipment status.
  • Production Schedule Oversight: Monitor the daily progress against the production plan, flagging any potential delays or deviations immediately.
  • Raw Material Check: Conduct periodic checks on key inventory levels (in coordination with the warehouse team) and alert the Proprietor when stock reaches reorder points.
  • Quality Documentation: Ensure required quality control documentation (if applicable) is filed and easily accessible.
  • Receivables Monitoring: Track the status of outstanding invoices, following up internally with Sales on confirmed payment dates and reporting daily cash flow expectations.
  • Payables Organization: Collect and organize vendor invoices, expense receipts, and bank statements, ensuring all documents are correctly handed over to the external Accountant/Bookkeeper for processing.
  • Bank Reconciliation Status: Monitor the timeline for monthly bank reconciliation and ensure the books are closed on schedule.

Job Types: Full-time, Permanent, Fresher

Pay: ₹20, ₹25,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Paid sick time

Ability to commute/relocate:

  • Tumkur, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Required)

Language:

  • Kannada (Required)

License/Certification:

  • Driving Licence (Required)

Location:

  • Tumkur, Karnataka (Required)

Willingness to travel:

  • 50% (Required)

Work Location: In person


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