Personal Assistant to Director
1 week ago
- Daily Status Report: Consolidate data from all departments into a concise, actionable daily report (EOD) covering key metrics, bottlenecks, and flagged items for the Proprietor's review.
- Action Tracking: Maintain a centralized log of tasks assigned by the Proprietor, tracking their status and ensuring timely completion by relevant team members.
- Communication Hub: Act as the internal liaison between the Proprietor and department staff for routine inquiries and follow-ups.
- Sales Pipeline Monitoring: Track the status of active sales leads and ensure all required follow-up actions (quotes sent, calls made) have been logged by the sales team.
- Order Fulfillment Check: Monitor newly placed orders to confirm they have been properly communicated to the Production and Dispatch teams.
- Dispatch Tracking: Monitor the daily dispatch schedule, confirm booking details (courier, tracking ID), and ensure customers are notified of shipment status.
- Production Schedule Oversight: Monitor the daily progress against the production plan, flagging any potential delays or deviations immediately.
- Raw Material Check: Conduct periodic checks on key inventory levels (in coordination with the warehouse team) and alert the Proprietor when stock reaches reorder points.
- Quality Documentation: Ensure required quality control documentation (if applicable) is filed and easily accessible.
- Receivables Monitoring: Track the status of outstanding invoices, following up internally with Sales on confirmed payment dates and reporting daily cash flow expectations.
- Payables Organization: Collect and organize vendor invoices, expense receipts, and bank statements, ensuring all documents are correctly handed over to the external Accountant/Bookkeeper for processing.
- Bank Reconciliation Status: Monitor the timeline for monthly bank reconciliation and ensure the books are closed on schedule.
Job Types: Full-time, Permanent, Fresher
Pay: ₹20, ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Paid sick time
Ability to commute/relocate:
- Tumkur, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Bachelor's (Required)
Language:
- Kannada (Required)
License/Certification:
- Driving Licence (Required)
Location:
- Tumkur, Karnataka (Required)
Willingness to travel:
- 50% (Required)
Work Location: In person
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