Admin & Licensing Officer

3 days ago

Thāne, Maharashtra, India UPL Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Key Responsibilities:

Administrative Responsibilities

  • Provide administrative support to both Corporate and R&D Chemistry teams.
  • Manage scheduling, documentation, travel arrangements, and meeting coordination.
  • Maintain records of departmental activities, reports, and communications.
  • Support procurement and inventory management for office and lab supplies.

Licensing & Regulatory Compliance

  • Handle applications, renewals, and updates for licenses related to chemical research and corporate operations (e.g., CIBRC, DSIR, Pollution Control Board, etc.).
  • Ensure timely submission of compliance documents and reports to regulatory authorities.
  • Maintain a centralized database of all licenses, permits, and regulatory correspondence.
  • Monitor license validity and proactively manage renewals.

Coordination & Liaison

  • Act as a liaison between Corporate Affairs, R&D, Legal, and Regulatory teams.
  • Coordinate with external agencies, consultants, and government bodies for licensing matters.
  • Assist in documentation for patents, collaborations, and technology transfers.

Documentation & Audit Support

  • Maintain accurate and up-to-date documentation for audits and inspections.
  • Ensure compliance with internal policies and external regulatory standards.
  • Support internal and external audits by providing necessary documentation and follow-ups.

Training & Awareness

  • Organize training sessions on regulatory compliance, safety protocols, and documentation standards.
  • Keep teams updated on changes in regulatory requirements and licensing procedures.

Qualifications & Skills:

  • Bachelors degree in Science, Commerce, or Administration.
  • 4+ years of experience in administration and licensing, preferably in chemical or pharmaceutical industries.
  • Familiarity with regulatory frameworks governing chemical R&D and corporate operations.
  • Strong organizational and communication skills.
  • Proficiency in MS Office and document management systems.
  • Ability to manage multiple tasks and work with cross-functional teams.

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