Admin Executive

Admin Executive

Travel Desk

Kindly Share resume asap.

Contact Person : Divya : qcprofile@gmail.com

022 40697705

ctc : 8 lkhs

Office Location: Lower Parel

SATURDAY / SUNDAY WORKING - 1 DAY WEEK OFF - Work timings will be between 9- 9 any of these timings . As the role is with an esteemed client.

JOB DESCRIPTION – ADMIN CUM HOSPITALITY MANAGER

1. Admin + Hospitality Exec – Role is Manager

Here we are looking for someone with similar experience as above. But just with good experience in the hospitality sector.

The location is Lower Parel Office, Mumbai. The budget can go from 8 to 15 lacs. We need someone who has worked in the hotels, tourism sector, handled properties, resorts focused on Admin etc.

Posi on Overview:

As a Corporate Hospitality and Administration Manager, you will be responsible for overseeing and enhancing the hospitality and administra ve func ons within our organiza on. Your role involves crea ng a welcoming environment for employees, clients, and visitors, as well as efficiently managing administra ve processes to ensure the smooth opera on of the office.

As a Corporate Travel Desk Execu􀆟ve, you will be an integral part of the travel management team, responsible for

assis􀆟ng in the coordina􀆟on and execu􀆟on of corporate travel arrangements for our organiza􀆟on. Your role will involve

working closely with employees, travel suppliers, and team members to ensure smooth travel experiences while

adhering to company policies and budget constraints.

Key Responsibili􀆟es:

Travel Coordina􀆟on:

Assist employees with travel requests, including booking flights, accommoda􀆟ons, transporta􀆟on, and other travelrelated

services.

Collaborate with travel agencies, airlines, hotels, and other vendors to secure reserva􀆟ons and services as needed.

Communicate travel i􀆟neraries, confirma􀆟ons, and changes to employees in a 􀆟mely manner.

Booking and Reserva􀆟on:

U􀆟lize travel management so􀅌ware and booking pla􀆞orms to create and manage travel i􀆟neraries.

Ensure accuracy in booking details, including dates, 􀆟mes, traveller informa􀆟on, and preferences.

Key Responsibilities:

Hospitality Management:

Visitor and Guest Relations:

Ensure a warm and professional welcome for all visitors, clients, and guests to the organization.

Coordinate visitor registration, issue badges, and provide assistance as needed.

Meeting and Event Coordination:

Plan and execute corporate events, meetings, and conferences, including catering arrangements, room setup, and audio visual equipment.

Coordinate with external vendors and internal stakeholders to ensure successful event execu on.

Office Recep on:

Supervise the recep on area, including recep onists and front desk opera ons.

Maintain a dy and organized recep on area and provide informa on and assistance to employees and visitors.

Vendor and Supplier Management:

Manage rela onships with hospitality vendors, catering services, and event suppliers to ensure high-quality services and cost-efficiency.

Administra on Management:

Office Facili es and Supplies:

Oversee office facili es, including space management, maintenance, and security.

Maintain inventory and procurement of office supplies, equipment, and furniture.

Budget Management:

Manage and monitor budgets related to hospitality and administra on, ensuring cost-effec veness and adherence to financial guidelines.

Health and Safety:

Implement health and safety protocols and emergency procedures in coordina on with relevant departments.

Conduct regular safety assessments and ensure compliance with regula ons.

Team Leadership:

Lead, mentor, and manage hospitality and administra ve staff, providing guidance and performance evalua ons.

Foster a collabora ve and efficient work environment.

Policy Adherence:

Ensure compliance with company policies, procedures, and guidelines related to hospitality, office administra on, and security.

Record Keeping and Repor ng:

Maintain accurate records of hospitality expenses, vendor contracts, and administra ve ac vi es.

Prepare and provide reports to management as required.

Qualifica ons and Requirements:

Bachelor's degree in business administra on, Hospitality Management, or a related field (or equivalent experience). Proven experience (10+ years) in corporate hospitality and office administra on, with demonstrated leadership capabili es.

Strong interpersonal skills and a customer-centric approach to hospitality management.

Excellent organiza onal skills and a en on to detail to oversee mul ple tasks effec vely.

Budget management experience and financial acumen.

Proficiency in office so ware (e.g., Microso Office Suite) and hospitality management tools.

Knowledge of health and safety regula ons and emergency response procedures.

Effec ve communica on and team management skills.

Problem-solving abili es to address hospitality and administra ve challenges.

Budgeted CTC:

ctc : 8 lkhs

Office Location:

Lower Parel

Note:

This job descrip on is intended to outline the general responsibili es and qualifica ons of the Corporate Hospitality and Administra on Manager role. It is not an exhaus ve list of all tasks, du es, and responsibili es that may be required. The role's responsibili es and expecta ons may evolve over me to meet the changing needs of the organiza on

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