Operations Manager
1 day ago
1. POSITION SUMMARY
The Operations Manager is responsible for overseeing the overall administrative and operational functions of the college. The role ensures efficient execution of day-to-day activities, coordination between departments, and adherence to institutional policies. The Operations Manager plays a crucial role in maintaining operational excellence, supporting academic delivery, and ensuring a safe, orderly, and well-managed campus environment.
2. KEY RESPONSIBILITIESA. Administrative & Operational Oversight
- Ensure smooth and efficient functioning of daily college operations.
- Supervise all administrative units including front office, housekeeping, transport, and security.
- Ensure timely availability of resources and logistical support for academic and non-academic departments.
- Implement operational procedures aligned with institutional standards.
B. Staff Management & Supervision
- Supervise non-teaching staff and monitor performance, attendance, and discipline.
- Allocate duties, prepare work schedules, and ensure adequate staffing.
- Conduct periodic training sessions to improve staff efficiency and service quality.
- Address staff-related issues in coordination with HR.
C. Facilities & Infrastructure Management
- Oversee the maintenance, cleanliness, and upkeep of all campus buildings, classrooms, laboratories, and common areas.
- Coordinate with vendors and service providers for facility maintenance, repairs, and AMC renewals.
- Maintain asset registers and ensure optimal utilization of institutional resources.
D. Student Services & Campus Coordination
- Oversee student-related operational processes such as ID cards, transport, campus access, and general services.
- Support in maintaining discipline and ensuring smooth student movement and campus order.
- Resolve student operational concerns in a timely and professional manner.
E. Compliance & Policy Implementation
- Ensure adherence to institutional policies, procedures, and statutory requirements.
- Maintain all operational records, licenses, and compliance documentation.
- Support audits, inspections, and regulatory visits as required.
F. Reporting & Documentation
- Prepare periodic reports on operational activities for management review.
- Maintain logs, registers, inventories, and facility usage records.
- Document operational incidents, resolutions, and preventive actions.
G. Coordination & Liaison Activities
- Serve as the primary operational point of contact for internal departments and external agencies.
- Coordinate with vendors, contractors, and service providers.
- Support management during events, admissions, examinations, and other major activities.
3. QUALIFICATIONS & EXPERIENCE
- Bachelor's Degree in Management/Administration or related field (Master's degree preferred).
- Minimum 5–10 years of experience in administration or operations, preferably in an educational institution.
- Demonstrated experience in staff supervision and facility management.
- Strong digital literacy; proficiency in MS Office and administrative software.
4. SKILLS & COMPETENCIES
- Strong leadership and team management abilities
- Excellent communication and interpersonal skills
- Effective problem-solving and decision-making skills
- High level of organization, attention to detail, and time management
- Ability to work under pressure and handle operational emergencies
- Professional integrity and adherence to institutional values
5. WORKING CONDITIONS
- Requires on-campus presence throughout the working day.
- May involve extended working hours during events, admissions, examinations, and emergencies.
Job Type: Full-time
Pay: ₹30, ₹40,000.00 per month
Work Location: In person
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