Executive Assistant

1 week ago

Shyam Nagar Jaipur Rajasthan, India BMT Events and Happening Solutions Full time ₹ 72,00,000 - ₹ 84,00,000 per year

An executive assistant provides high-level administrative and operational support to senior executives, managing schedules, coordinating meetings and travel, handling communications, preparing reports and presentations, and acting as a key point of contact. This role requires strong organizational, communication, and problem-solving skills, with an emphasis on maintaining confidentiality and supporting the executive's efficiency and strategic goals. Key responsibilities include managing calendars, expense reports, special projects, and acting as a gatekeeper for information and access. Key Responsibilities

  • Schedule & Calendar Management: Coordinate meetings, appointments, and complex schedules for executives and their teams.
  • Communication Management: Act as a liaison, handling calls, emails, and correspondence, and serving as a gatekeeper between the executive and stakeholders.
  • Travel Arrangements: Organize domestic and international travel, including flights, accommodation, and itineraries.
  • Report & Presentation Preparation: Research, compile data, and prepare reports, presentations, and other documents.
  • Project & Task Management: Assist with special projects, initiatives, and ad-hoc tasks as needed, sometimes delegating to other staff.
  • Financial Administration: Prepare and reconcile expense reports, ensuring compliance with policies and budgetary constraints.
  • Information Management: Handle, maintain, and manage sensitive and confidential information with discretion.
  • Event Coordination: Plan and coordinate internal and off-site events for executives and teams.

Skills & Qualifications

  • Organizational & Time Management: Excellent abilities to organize, prioritize, and manage multiple tasks in a fast-paced environment.
  • Communication: Strong written and verbal communication skills.
  • Technical Proficiency: Expertise in Microsoft Office Suite, Google Workspace, project management tools, and other relevant software.
  • Attention to Detail: Meticulous approach to tasks to ensure accuracy and efficiency.
  • Discretion & Confidentiality: Ability to handle sensitive information and maintain professionalism and trust.
  • Problem-Solving: Strong problem-solving abilities to address daily challenges and unforeseen tasks.
  • Interpersonal Skills: Ability to build positive relationships with internal and external stakeholders.

Typical Background

  • Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
  • A Bachelor's degree in Business Administration, Communications, or a related field is often preferred.

Job Type: Full-time

Pay: ₹50, ₹70,000.00 per month

Language:

  • English (Required)

Work Location: In person

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