Stenographer / Secretary To Managing Director

2 days ago

Andheri East, Maharashtra, India H&H Precision Full time ₹ 1,40,000 - ₹ 28,00,000 per year

Department: Executive Office

Reports To: Managing Director

Industry: Ship Repair, Maintenance, and Naval Shipbuilding

Key Responsibilities

  • Provide high-level administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence.
  • Take dictation and transliterate accurately in shorthand and type professional letters, memos, and reports.
  • Organize and maintain confidential documents and files.
  • Coordinate travel and accommodation arrangements, especially for shipyard visits or defense-related meetings.
  • Follow up on pending matters with internal departments and external stakeholders.
  • Prepare and compile presentations, proposals, and reports for Ministry of Defence and Navy officials.
  • Handle all logistics and documentation required for meetings with naval authorities or shipyard teams.
  • Maintain records of shipbuilding and repair projects, and prepare status summaries for MDs review.
  • Serve as a point of contact between the MD and clients, shipyards, naval officers, vendors, and government officials.
  • Assist in preparing minutes of meetings and ensure timely follow-ups and action tracking.
  • Ensure confidentiality and discretion in handling sensitive company and defense-related matters.

Requirements

  • Graduate in any discipline; preference given to candidates with secretarial training or shorthand certification.
  • Proven experience (5+ years) as an Executive Assistant or Stenographer in a shipbuilding/defense/maritime company.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent command of written and spoken English.
  • Ability to take dictation and transcribe quickly and accurately.
  • Strong organizational and multitasking skills.
  • Understanding of ship repair/building industry or dealings with Indian Navy is highly desirable.
  • High level of integrity and professionalism.
  • Prior experience dealing with Ministry of Defence or Indian Navy contracts.
  • Familiarity with shipyard operations and project documentation.

Preferred Qualifications

Any Graduate.

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