Company Secretary

1 week ago

Mumbai, Maharashtra, India Apex Consultants Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Role Objective

To lead the Secretarial and Compliance function at the company, ensuring full compliance with all statutory, legal, and regulatory requirements under the Companies Act, SEBI, RERA, AIF Regulations, and other applicable laws. The incumbent will serve as a strategic advisor to the CFO & Management on governance, risk, and compliance matters across all group entities and fund structures.

Key Responsibilities

A. Secretarial Function

  • Streamline and lead the Secretarial Department, including systems, documentation, and governance standards.
  • Ensure compliance with the Companies Act, 2013 and other applicable corporate laws for all group entities.
  • Convene and manage Board Meetings, Committee Meetings, and General Meetings, including preparation of notices, agendas, and minutes for Group companies constituting of LLP / Private Limited Companies.
  • Maintain statutory registers, records, and filings with MCA / ROC.
  • Draft and finalise Board resolutions, shareholder agreements, and governance documents.

B. Company Related Secretarial and Compliance

  • Handle company / LLP incorporations, directorship changes, share allotments, and other corporate actions.
  • Compliances with respect to issue and redemption of NCD / OCD and Preference Shares.
  • Ability to manage procedural aspect of Listing of OCD / NCD as also regular compliances applicable, including but not limited Issuing of Securities, ISIN generation, Valuation, DEMAT of securities, maintaining registers, etc.
  • Drive adherence to disclosure, reporting, and documentation standards.
  • Support restructuring and/ or acquisitions.

C. Corporate Governance & Risk Management

  • Advise CFO & management on governance, ethics, and statutory compliance.
  • Implement internal control frameworks and compliance checklists for group entities.
  • Drive adherence to disclosure, reporting, and documentation standards.

D. Liaison & Stakeholder Management

  • Liaise with ROC, SEBI, RERA, MCA, fund trustees, auditors, and investors.
  • Collaborate with Finance, Legal, and Other teams to ensure seamless compliance.
  • Represent the organization during inspections, audits, and investor reviews.

Key Competencies

1. Technical & Regulatory Expertise

  • Deep understanding of the Companies Act, SEBI Regulations, RERA, FEMA and allied laws.
  • Strong command of corporate filings, secretarial documentation, and fund compliance.
  • Proficiency in handling complex corporate structures (SPVs, LLPs, and AIFs).

2. Governance & Risk Orientation

  • Strong grasp of governance principles, transparency, and Board-level advisory.
  • Ability to identify, evaluate, and mitigate compliance and regulatory risks.
  • Disciplined and detail-oriented approach to documentation and audit readiness.

3. Strategic & Business Acumen

  • Ability to link compliance strategy with business objectives and expansion plans.
  • Sound commercial judgment with the ability to anticipate implications of legal and regulatory changes.
  • Experience in managing fund structures, investor relations, and capital market regulations preferred.

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