Company Secretary

Job Description:

Job Description & Specification

Job title
Company Secretary
Date
6/15/2024

Function
Secretarial
Location
Mumbai

Designation
Company Secretary
Job Grade

Reporting to (position)
Chief Financial Officer
Direct Reportees (Nos)
0

Position Code - 

Company Name - Alchemie Finchem Limited

Key Role & Responsibilities

* Indepeent handling of complete secreterial compliance at a company level and handling secreterial audit

• Advising the board and senior management on compliance matters and best practices.

• Organizing and coordinating for board and committee meetings, including preparing agendas, minutes, and other meeting documentation.

• Maintaining registers and records as required by law (e.g., register of members, directors, etc.).

• Manage various corporate actions including but not limited to Dividend, Bonus, Rights Issue, etc.

• Filing various forms and documents with the Registrar of Companies (ROC) as required by company law and regulations.

• Ensuring compliances related to inter corporate borrowings and deposit related matters.

• Monitoring compliance with statutory and regulatory requirements applicable to the company.

• Handling administrative tasks related to corporate secretarial functions, such as maintaining statutory registers, filing systems, and corporate records.

• Coordinating with internal departments, external auditors, legal advisors, consultants, and other stakeholders as necessary.

• Organizing and coordinating for AGM/ EGM, including preparation of agendas, minutes, and other meeting documentation and handling post AGM/ EGM activities.

• Providing support and guidance to other departments on corporate governance and compliance matters. 

• Keeping abreast of changes in company law, regulations, and best practices in corporate governance.

• Liaising with Statutory Auditor, Internal Auditor, Secretarial Auditor, Cost Auditor, etc. for timely completion of audits.

• To handle alterations to the Memorandum and Articles of Association.

• Filing of applications, documents and other submissions with various Regulatory Authorities.

• Drafting of opinions, if required.

• Liaising with various statutory authorities as and when necessary.

• Vetting of documents including but not limited to Secretarial, Banking, Finance, etc.

*Ensure backing related compliances are done like mortgage , hypothecation, charge creation, registration, pari-passu, etc.

• Filing of Charge related documents with Regulatory authorities.

Handling the leagal matters and vetting of the documents, contracts, agreements and NDAs

• Procuring of DSC and completion of KYC of Directors of the Company.

• Ensuring compliances with respect to the Compliance Management Software and to prepare and place before the Board a report on the status of the same.

• Preparing MIS, tracker pertaining to secretarial compliances.

• Performing various other secretarial and legal task,CSR , related party compliances as required.

Linkages within / outside the organisation

Internal
Accounts, Finance, Internal Auditor, etc.

External
Statutory Auditor, ROC, MCA, Statutory Authorities,Govt./ Semi Govt./ Non-

Job specification

Experience
4-6 years 

Qualification
Company Secretary

CTC  Range
9-10 Lakhs

Target Company if Any

Certifications/Trainings

Skills / Competencies

Regulatory, Compliance, Legal, Drafting, Communication, etc.

Candidate Criteria

Candidate to be a member of Institute of Company Secretaries of India having a valid Membership Number.

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