Executive Assistant

6 days ago

Mumbai, Maharashtra, India Gfg Corporate Services Full time ₹ 8,00,000 - ₹ 12,00,000 per year

Executive Assistant to Director

Location: Vashi, Navi Mumbai (to shift later to BKC, Mumbai)

About the Role:

We are looking for a proactive, detail-oriented, and trustworthy Executive Assistant to support our Director. The role goes beyond traditional EA responsibilitiesit requires managing both professional and personal tasks, procurement coordination, travel, and interdepartmental communication. The ideal candidate will have prior experience in promoter-driven or family-owned setups and should be comfortable balancing home and office responsibilities.

Key Responsibilities:

Executive & Operational Support

  • Manage the Director's calendar, meetings, and schedules
  • Draft and manage correspondence, reports, and presentations
  • Handle confidential data with discretion
  • Assist with personal and family-related tasks as required

Procurement Coordination

  • Coordinate vendor communication, quotations, and documentation
  • Work with procurement/finance teams for POs, approvals & payments
  • Support in procurement strategy discussions

Administrative Functions (Home & Office)

  • Coordinate with drivers, household staff, and office vendor.
  • Oversee daily administrative needs, vendor follow-ups, and documentation
  • Ensure smooth functioning of office/home requirements

Travel, Visa & Logistics

  • Manage domestic & international travel bookings, itineraries, and visas
  • Handle expense reports and travel documentation

Finance & Memberships

  • Manage personal financial tasks such as bills, subscriptions & memberships
  • Track loyalty programs and maintain accurate expense records

Coordination & Communication

  • Act as a communication bridge between Director and stakeholders
  • Arrange meetings, prepare minutes, track follow-ups, and ensure execution

Who Can Apply:

  • Graduate with 5–8 years' experience as an Executive Assistant/Personal Assistant/Office Manager
  • Exposure to promoter-driven/family-owned businesses preferred
  • Excellent organizational, multitasking, and communication skills
  • High integrity, confidentiality, and professionalism
  • Proficiency in MS Office & digital tools
  • Flexibility to travel between Vashi, Nerul, BKC & other locations in Mumbai

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