Executive Assistant to Managing Director

Executive Assistant to Managing Director (EA to MD)

Location
: Kirti Nagar

Department
: Management

Reports To
: Managing Director

Working Days
: 6 Days a Week

Salary
: ₹40,000 – ₹45,000

Age Criteria
: Below 30

Gender Preference
: Female

Core Skills & Qualities We're Looking For:

• Organizational Genius
  : You know how to manage complex calendars, juggle travel plans, organize events, and keep multiple projects running smoothly—ensuring the MD's day flows without a hitch.
• Clear Communicator
  : Whether it's an email, a meeting, or a presentation, your communication skills (both written and verbal) are on point. You can represent the MD with professionalism and clarity across all levels of the organization.
• Tech-Savvy
  : You're a whiz with office tools like Microsoft Office Suite and Google Workspace, and you're quick to adapt to new software and online systems. Bonus points for being able to troubleshoot tech problems on the fly
• Time Management Pro
  : You thrive in fast-paced environments, meeting deadlines, prioritizing tasks, and keeping attention to detail without breaking a sweat.
• Strategic Thinker
  : You can anticipate the MD's needs, think a few steps ahead, and prepare reports, presentations, or detailed plans that are both strategic and insightful.
• Problem Solver & Decision-Maker
  : You take initiative in resolving issues, offering creative solutions, and making important decisions under pressure—all while keeping the MD in the loop.
• Team Leader & Collaborator
  : You're a trusted go-to person who can coordinate across departments and help guide teams while maintaining a calm, professional demeanor.
• Empathetic & Discreet
  : With a high emotional intelligence, you balance discretion and confidentiality, handling sensitive data and matters with tact and professionalism.
• Project Management
  : You've got a knack for running executive-level projects, planning team events, and managing large-scale company initiatives.
• Adaptability
  : Whether it's handling unexpected challenges or shifting priorities, you keep your cool and stay resourceful under pressure, learning as you go.

What You'll Be Doing
:

1. Company Setup
   : Help streamline and establish processes that keep the company running smoothly.
2. Financial Insight
   : Assist in analyzing cost structures, including identifying fixed and variable differences, and reviewing costing reports 2–3 times a month.
3. Mind Mapping
   : Use mind maps to help visualize and organize complex projects, ensuring all angles are considered.
4. Data Analysis
   : Dive deep into reports, helping with the analysis of data across sales, inventory, procurement, customer care, and more—guiding the data team on what needs to be sent to the MD.
5. MOMs & Scheduling
   : Prepare Minutes of Meetings (MOMs), summarizing old and new conversations in a way that keeps the MD informed and on track.
6. Process Understanding
   : Grasp both the current and new company processes, making sure you're always in the loop and can brief the MD on important updates.
7. Accounts Liaison
   : Work closely with the accounts team to ensure all financial matters are on track and aligned with company goals.
8. Grasping Power
   : You'll have an intuitive understanding of the business and company operations, quickly picking up on new concepts and adapting them.
9. MD's Right Hand
   : Take charge of follow-ups with various departments on the MD's behalf, making sure projects stay on track and deadlines are met.
10. AI Savvy
    : While a basic understanding of AI is a plus, we're happy to teach you everything you need to know
11. Product Understanding
    : Learn the ins and outs of the company's CRM and software systems—becoming the go-to person for product-related insights.

What We're Looking For
:

• Experience
  : At least 2 years in an Executive Assistant or similar role, with a solid understanding of managing complex schedules and priorities.
• Excel Skills
  : You're proficient in Microsoft Excel and comfortable analyzing data and creating reports.
• Communication
  : Strong written and verbal communication skills—helping you shine when interacting with everyone from team members to top executives.
• Professionalism
  : You're organized, well-presented, and embody the company's values through your work and behavior.
• Detail-Oriented
  : You're someone who notices the small things, ensuring that nothing slips through the cracks.