Office Executive

5 days ago

Hyderabad, Telangana, India Shri Sai Enterprises Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Job Summary

We are seeking a highly organized and detail-oriented Office Executive to manage all financial, administrative, and procurement documentation for our government projects. The ideal candidate must possess an immaculate sense of responsibility, strict adherence to deadlines, strong market and financial understanding, and expert operational knowledge of government contract terms (CPWD, MES, DRDO, AAI) and e-Tendering platforms (CPP, GeM).

Key Responsibilities

  • Billing & Invoicing: Raise and submit accurate monthly bills/invoices to respective government departments/clients, ensure timely submission, and manage all related documentation for ongoing projects, strictly adhering to contract timelines.
  • Tender & e-Procurement Management (Crucial):
  • Oversee the end-to-end process of applying for government and PSU tenders.

  • Mandatory hands-on experience in using the CPP Portal, Government E-Tender Platforms, and the GeM (Government e-Marketplace) platform for tender submission and procurement.

  • Procurement & Market Visits: Be willing and able to visit local markets to obtain competitive quotations and execute necessary purchases related to project requirements, showcasing strong market and financial understanding.

  • Contract Compliance: Maintain an in-depth knowledge of, and ensure adherence to, the rules, regulations, and terms & conditions outlined in contracts from authorities like CPWD, MES, DRDO, and AAI, or any other relevant Government or PSU contracts.
  • Financial Record Keeping: Establish and maintain comprehensive purchase files, manage thorough bookkeeping records, and handle overall financial and management documentation efficiently.
  • Project Liaison: Proactively liaise with Site Supervisors/Engineers to obtain timely progress updates, secure necessary documentation, and ensure all financial and billing activities align with project timelines.

Required Skills and Qualifications

  • Experience: 2 to 10 years of professional experience in an administrative or executive role, ideally within a company that deals with Government/PSU contracts.
  • e-Procurement Expertise (Mandatory): Must have strong working knowledge of the CPP Portal, Government E-Tender Platforms, and the GeM platform.
  • Contract & Financial Knowledge: Demonstrated operational understanding of CPWD, MES, DRDO, AAI contract terms, strong financial management, and thorough bookkeeping.
  • Educational Background: Any educational background is acceptable, provided the candidate possesses the strong functional knowledge mentioned above.
  • Technical Proficiency: Excellent command over MS Excel for detailed reporting and tracking, along with proficiency in other MS Office platforms (Word, PowerPoint).

  • Core Competencies:

  • Immaculate attention to detail and a zero-error approach to documentation.

  • Ability to work strictly within tight deadlines and time-bound mandates.
  • Strong interpersonal and communication skills.
  • Willingness to travel locally for market visits and purchases.

Why Join SHRI SAI ENTERPRISES?

  • Opportunity to work on critical infrastructure and government projects.
  • Competitive salary and growth potential based on performance.
  • Be part of a dedicated team in the Construction/Infrastructure sector in Hyderabad.

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