Office Administrator

2 weeks ago

Gurgaon, Haryana, India AmpleTrails Full time ₹ 4,12,184 - ₹ 8,00,000 per year

Location: Gurugram

Department: Administration / Sales Support

Job Summary:

The Office Administrator | Sales Coordinator is responsible for managing day-to-day office operations and providing administrative and sales coordination support. This role involves preparing and sending quotations to clients, following up on payments, coordinating with the accounts team for billing and invoicing, and ensuring smooth communication between departments to support business operations.

Key Responsibilities:

Office Administration

  • Handle day-to-day office administrative activities, correspondence, and documentation.
  • Manage office supplies, vendor coordination, and basic facility requirements.
  • Assist in scheduling meetings, maintaining calendars, and organizing office events.
  • Support HR and accounts teams with administrative paperwork when required.
  • Maintain filing systems (digital and physical) for easy record retrieval.

Sales Coordination

  • Prepare, format, and send quotations, proposals, and related sales documents to clients.
  • Maintain accurate records of client communications, quotations, and sales follow-ups.
  • Coordinate with clients regarding orders, delivery schedules, and payment status.
  • Follow up with clients for pending payments in coordination with the accounts team.
  • Support the sales team in maintaining CRM databases and tracking leads or inquiries.

Accounts Coordination

  • Liaise with the accounts department to ensure timely invoice generation and dispatch.
  • Track payments received and assist in reconciling client accounts.
  • Maintain an up-to-date payment follow-up tracker for management review.

Communication & Reporting

  • Act as a point of contact between internal teams and clients for administrative or sales-related matters.
  • Prepare periodic sales and follow-up reports for management.
  • Ensure all communication and documentation align with company standards and professionalism.

Required Skills & Qualifications

  • Bachelor's degree in Business Administration, Commerce, or a related field.
  • 0–9 years of experience in sales coordination, office administration, or a similar role.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with CRM tools is a plus.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and a proactive, problem-solving attitude.

Job Types: Full-time, Permanent, Fresher

Pay: ₹14, ₹34,497.18 per month

Work Location: In person

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