Office Admin/Manager

2 days ago

Electronic City Phase I, Karnataka, India Unique High International School Full time ₹ 3,44,813 - ₹ 4,00,000 per year

Job Summary

The Administrative Manager is responsible for overseeing the daily administrative operations of the school, ensuring smooth functioning of office processes, compliance with regulations, and providing support to teaching and non-teaching staff. The role requires excellent organizational, leadership, and communication skills.

Key Responsibilities

Office Management

  • Supervise and coordinate office staff and operations.
  • Maintain school records, documents, and databases (admissions, attendance, staff files, etc.).
  • Ensure proper filing systems, both digital and physical.

Staff Coordination

  • Assist in recruitment, onboarding, and HR documentation for non-teaching staff.
  • Manage staff schedules, leave records, and payroll coordination in collaboration with the finance department.

Facility & Infrastructure Management

  • Oversee maintenance of school buildings, furniture, and equipment.
  • Liaise with vendors and service providers for repairs, cleaning, security, and other services.

Communication & Liaison

  • Act as the point of contact for government agencies, parents (for non-academic concerns), and external stakeholders.
  • Draft official correspondence, reports, and notices.

Compliance & Safety

  • Ensure compliance with statutory requirements (fire safety, licenses, insurance, etc.).
  • Implement and monitor safety and emergency protocols in the school.

Inventory & Procurement

  • Manage inventory of supplies, stationery, and learning materials.
  • Handle procurement processes including vendor selection, quotations, and purchases.

Financial Administration

  • Assist in budget preparation and expense monitoring.
  • Maintain petty cash and ensure timely submission of expense reports.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Management, or related field (Master's preferred).
  • Minimum 3–5 years of administrative or management experience (preferably in an educational institution).
  • Proficiency in MS Office and school management software.
  • Knowledge of local education regulations and labor laws is a plus.
  • Excellent time-management, problem-solving, and multitasking abilities.

Working Conditions

  • School-based, with standard working hours. Occasional evening or weekend duties during events or emergencies.

Job Types: Full-time, Permanent

Pay: ₹15, ₹28,734.78 per month

Benefits:

  • Provident Fund

Work Location: In person

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