Secretary to Managing Director
4 days ago
Job Title: Secretary to Managing Director (MD)
Location: PGUS Private Limited,Kochi
Reporting To: Managing Director
Job Type: Full-time
Pay : 30-35K
Job Purpose
To provide high-level administrative and secretarial support to the Managing Director, ensuring effective communication, scheduling, documentation, and coordination across departments while maintaining a high level of confidentiality and professionalism.
Key Responsibilities
Administrative Support
Manage the MD's calendar, appointments, and travel itineraries.
Organize and prepare for meetings, including agenda creation, document preparation, and minute-taking.
Screen emails, calls, and visitors; prioritize and relay messages appropriately.
Handle confidential correspondence and sensitive information with discretion.
Documentation & Communication
Draft emails, letters, memos, reports, and presentations as directed.
Maintain records, filing systems, and confidential files accurately.
Ensure timely follow-up on delegated tasks and projects.
Coordination & Liaison
Act as a point of contact between the MD and internal/external stakeholders.
Coordinate with various departments to gather required data and reports.
Facilitate smooth communication flow between MD's office and all teams.
Travel & Event Management
Make travel arrangements, assist in planning and coordinating business events, conferences, and meetings.
Key Skills & Competencies
Excellent verbal and written communication skills
Strong organizational and time-management skills
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize effectively
High level of discretion and confidentiality
Professional appearance and demeanor
Proactive, detail-oriented, and self-motivated
Qualifications & Experience
Master's degree in Business Administration or a related field (preferred)
Minimum 3–5 years of experience in a similar executive assistant/secretary role
Experience working with senior leadership or in a corporate environment
Job Types: Full-time, Permanent
Pay: ₹300, ₹350,000.00 per month
Benefits:
- Paid sick time
Work Location: In person
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