Office Manager

2 weeks ago

Bengaluru, Karnataka, India Nexthink Full time ₹ 5,00,000 - ₹ 12,00,000 per year

We're looking for an Office Manager who thrives on promoting a vibrant workplace culture and excels in communication. In this role, you'll play a key part in ensuring the smooth operation of our Bangalore office and making sure it is a hub of productivity and positivity.

As an Office Manager, you will have a wide range of tasks, such as coordinating Health & Safety, ensuring adherence to security protocols, and maintaining operational continuity of our Bangalore Hub. This on-site role supports the team, manages resources, and facilitates stakeholder interactions, which are all pivotal for our office success and in shaping our internal dialogue.

As a member of the People & Talent organization, you will collaborate with and support various departments, offering you a rich opportunity to expand your skills across multiple domains while serving as a pivotal point of contact for our valued employees. Reporting to the Global Workplace Manager, the Employee will partner with cross-functional teams to support strategic communication, project management, and other operational needs.

Workplace duties:

  • Manage and support the lifecycle of our office/s.
  • Oversee the lifecycle management of the Office, ensuring all operational aspects from space utilization to regulatory compliance are maintained, including stock control, supply chain management, office general state supervision, property and liability insurance, mail & delivery management, and reception duties.
  • Assist in anticipating, planning, and locally supporting the Workplace Team on office refurbishment works.
  • Be the workplace ambassador: welcome customers, visitors, suppliers, but also Nexthinkers and executives from abroad.
  • Serve as the ambassador of the office, facilitating interactions with employees, partners, and stakeholders and welcoming visitors, customers and suppliers.
  • Design and facilitate office events that not only engage and inspire employees but also weave global cultural understanding into local activities in line with the global workplace program of events to enhance inclusivity and ensure a cohesive experience across office events worldwide.
  • Manage the corporate mobile phone fleet.
  • Advocate for and implement sustainable practices and eco-compliance projects, reinforcing the organization's commitment to ESG.
  • Coordinate and manage Nexthink's Global Health & Safety program at the office.
  • Manage all Physical Security Procedures and implementations in line with our Global Certifications.
  • Be the main point of contact for employees, throughout their Nexthink journey.
  • Management of onboardings for newcomers, including Health & Safety procedures and evacuation plans, workplace security guidelines, office rituals, etc.
  • Manage Offboarding and return of Nexthink assets in compliance with information security procedures.
  • Participate, contribute and support the Global Workplace Manager on strategic planning and execution of global workplace initiatives aimed at optimizing the work environment across all Nexthink locations

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