Sr. Administrative Executive

2 days ago

Vadodara, Gujarat, India Vilas Transcore Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

The Administrative & Facility Officer is responsible for overseeing daily administrative operations, including canteen services, office administration, inventory control, asset maintenance, safety, and security. This role ensures the smooth functioning of facility-related operations to support the organization's productivity, safety, and compliance standards

Key Responsibilities

  • Canteen Management
  • Oversee daily operations of the company canteen to ensure hygiene, quality, and timely service.
  • Coordinate with canteen contractors/suppliers for food quality and stock management.
  • Monitor food safety and cleanliness as per FSSAI or relevant standards.
  • Handle feedback, complaints, and improvements in canteen services.
  • Office Administration
  • Manage front office, housekeeping, mail distribution, and clerical support.
  • Maintain records of attendance, leave, and support HR in admin-related functions.
  • Coordinate with vendors and service providers for office supplies and services.
  • Ensure compliance with organizational policies and administrative procedures.
  • Inventory Management
  • Maintain records of consumables, stationery, PPEs, cleaning supplies, and other items.
  • Monitor stock levels, raise purchase requisitions, and conduct physical stock audits.
  • Track inward/outward movement of administrative goods and materials.
  • Coordinate with the purchase team for timely procurement and delivery.
  • Office Asset Maintenance
  • Maintain an updated list of office assets (furniture, IT equipment, ACs, etc.).
  • Schedule preventive and breakdown maintenance for office equipment and infrastructure.
  • Coordinate with vendors and technicians for repairs and servicing.
  • Ensure proper tagging, documentation, and physical verification of assets.
  • Safety Management
  • Support the Safety Officer in implementing and maintaining safety protocols.
  • Conduct regular inspections to ensure compliance with health and safety standards.
  • Ensure availability of fire extinguishers, first-aid kits, and emergency signage.
  • Participate in safety drills and training sessions for staff.
  • Security Management
  • Supervise security personnel and ensure 24/7 site security.
  • Maintain visitor logs, gate pass systems, and employee access controls.
  • Ensure the functionality of CCTV cameras, biometric systems, and alarm systems.
  • Coordinate with security agencies and conduct periodic security audits.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Facility Management, or related field.
  • 5+ years of relevant experience in administration or facility roles, preferably in a manufacturing environment.

Skills: management,administrative,operations,security

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