Personal Assistant

4 days ago

Bandra West Mumbai Maharashtra, India TalenTeam Full time ₹ 4,80,900 - ₹ 14,42,700 per year

As an Executive Assistant (EA) at TalenTeam Pvt Ltd, you will work closely with the CEO and senior leadership team to manage day-to-day operations and support critical business activities. This is a remote-based role, requiring strong organizational, communication, and collaboration skills to effectively coordinate across global teams. You will play a key role in handling executive-level administrative responsibilities such as managing communications, preparing business documents, organizing virtual and in-person events, and ensuring seamless operational support for the CEO. This position offers the opportunity to collaborate with highly skilled colleagues across multiple regions and make a direct impact on the efficiency and success of the leadership team.

Roles and Responsibilities:

  • Act as the first point of contact for all professional and business-related matters for the CEO.

  • Manage and maintain executive calendars, including scheduling, diary management, and prioritizing meetings.

  • Coordinate travel arrangements (domestic and international), including visas, itineraries, and logistics.

  • Prepare, edit, and format business documents, pitches, and PowerPoint presentations.

  • Manage executive communications – emails, reports, and correspondence.

  • Organize and support large, mid, and small-scale virtual and physical events (e.g., board meetings, training sessions, leadership offsites, and company socials).

  • Support with documentation, record-keeping, and filing for compliance and audits.

  • Coordinate across global teams to ensure smooth communication and project tracking.

  • Provide operational and administrative support for ongoing business initiatives.

Requirements:

  • Bachelor's degree (minimum) or equivalent qualification.

  • Prior experience as an Executive Assistant or Personal Assistant, preferably in a global/remote environment.

  • Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

  • Excellent verbal and written communication skills in English.

  • Ability to handle confidential information with discretion, especially while working with C-suite executives and high-profile clients.

  • Strong organizational and time-management skills with attention to detail.

  • Ability to work independently in a fast-paced, remote setup.

  • Proficiency with collaboration tools (e.g., MS Teams, Zoom, Slack, SharePoint, or similar).

  • Strong interpersonal skills with a proactive, client-centric, and solution-oriented approach.

About TalenTeam:

Established in 2011, TalenTeam resells and consults on the SAP HCM technology, adding value through implementations, support and the software licence itself. With expert knowledge across the entire HCM suite. Through superb subject matter knowledge, unrivalled customer service and commitment to excellence we deliver complex and large-scale projects to both locally and global companies from 500 to 300,000+ users. Our accredited consultants work with some of EMEA's most influential blue chip companies in industries from banking to aviation and pharmaceuticals to chemicals.

Job Types: Full-time, Permanent

Pay: ₹9, ₹48,089.75 per month

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