Personal Assistant/administrator

1 day ago

Bandra Mumbai Maharashtra, India AMN Life sciences Pvt. Ltd Full time

**Company Description**

AMN Life Science Pvt. Ltd. is a leading manufacturer and exporter of a wide range of pharmaceutical formulations. With more than 20 years of experience, we have a strong global presence in emerging markets and offer quality medicines at an affordable price. Headquartered in Mumbai, and our state-of-the-art facilities in Gujarat and Himachal Pradesh enable us to manufacture 2.5 billion tablets, capsules, and suspensions annually.

**Job Description: PA cum Administrator**

**Position Title**: PA cum Administrator
**Department**: Administration
**Location**: Mumbai
**Reports To**: Managing Director

**Key Responsibilities**:

- **Travel Arrangements**:

- Coordinate and book domestic and international travel, including flights, accommodations, car rentals, and other transportation needs.
- Ensure travel bookings comply with the company’s travel policies and budget guidelines.
- **Itinerary Management**:

- Prepare and share detailed travel itineraries with travelers.
- Handle changes or cancellations and update travelers promptly.
- **Travel Support**:

- Assist employees or clients with visa processing, travel insurance, and other travel documentation.
- Provide guidance on travel regulations, safety protocols, and destination-specific requirements.
- **Vendor Management**:

- Build and maintain relationships with travel agencies, airlines, hotels, and other service providers.
- Negotiate competitive rates and service agreements to optimize travel budgets.
- **Expense and Reporting**:

- Process travel reimbursements and maintain records of travel expenses.
- Generate periodic reports on travel expenditures and recommend cost-saving measures.
- **Emergency Assistance**:

- Be available to assist travelers during emergencies or unexpected disruptions.
- **Administrative Support**:

- Manage and coordinate the executive's daily schedule, meetings, and appointments.
- Prepare meeting agendas, minutes, and follow-up action points.
- Handle confidential documents and ensure information security.
- Draft correspondence, reports, and presentations.

**Qualifications**

**Education**:

- Bachelor’s degree in Travel & Tourism, Business Administration, or a related field.

**Experience**:

- 1-3 years of experience in a travel desk or similar role (preferably in corporate travel management).

**Skills**:

- Strong communication and interpersonal skills.
- Proficiency in travel booking from various website.
- Excellent organizational and multitasking abilities.
- Knowledge of visa requirements, travel policies, and destination guidelines.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).

**Personal Attributes**:

- Customer-focused with a problem-solving attitude.
- Ability to handle stress and work under tight deadlines.
- High attention to detail and accuracy.

**Work Conditions**:

- Office-based, with occasional after-hours support for urgent travel needs.
- Interaction with multiple stakeholders, including employees, clients, and vendors.

**Location - BKC**

**Salary Range
- 4- 5LPA**

Pay: ₹20,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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