Executive Assistant
1 week ago
Job Title:
Executive Assistant cum Business Manager
Location:
Jaipur (On-site)
Experience:
2-5 Years
Timing:
Full-time, includes early morning chapter meetings (7:00–10:00 AM, as required)
About the Role
We are seeking a highly organized, proactive, and business-savvy Executive Assistant cum Business Manager to support the Regional Team. This role requires someone who can confidently represent leadership during morning meetings, manage schedules end-to-end, coordinate with chapters, and ensure smooth functioning of daily operations.
This is not a desk-only role, it requires
field presence, stakeholder coordination, and the ability to handle responsibility independently.
Key Responsibilities
1. Representation & Meeting Support:
Attend morning meetings on behalf of Executive Director whenever required
Coordinate with chapter teams, visitors, leadership teams, and regional office
Maintain minutes, follow-ups, and action trackers
2. Executive Assistance:
Manage calendar, appointments, and scheduling for months in advance
Prioritize tasks, block time, and ensure zero scheduling conflicts
Handle travel planning, reminders, documentation, and daily agenda alignment
3. Operations & Office Management:
Oversee day-to-day functioning of the Regional Office
Coordinate visitor flow, vendor interactions, and office requirements
Ensure timely preparation of reports, dashboards, and meeting summaries
4. Field Coordination:
Be present on-field for chapter events, orientations, trainings, and regional activities
Coordinate logistics, registrations, and event checklists
5. Communication & Professional Documentation:
Draft emails, notices, announcements, and member communication
Maintain professional records, trackers, and follow-up systems
Required Skills & Qualifications:
Bachelor's degree preferred
2–5 years of experience as EA, Operations Manager, Coordinator, or similar
Excellent communication skills (English & Hindi)
Strong organizational and time-management abilities
Comfortable attending early morning meetings
Professional presence & confidence while interacting with business owners
Proficiency in MS Office / Google Workspace
Preferred Traits:
Highly reliable and self-driven
Problem solver with a calm, solution-oriented mindset
Strong follow-up discipline
Ability to manage multiple priorities without supervision.
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