Administrative Executive

Admin Executive

Year of experience:
4 to 5 years

Budget:
3 to 4 LPA

Location
: Mumbai

Note: only offline interview

No online interview

Correspondence Management
: Efficiently handle all office communications, including

managing emails, letters, faxes, and packages to ensure timely responses and accurate record-

keeping. Handle Phone calls and convey important messages on time, every time.

Office Operations Oversight:
Supervise the daily operations of the office, ensuring facilities

are well-maintained and all maintenance needs are promptly addressed. Provide assistance as

and when required.

Meeting and Event Coordination:
Organize and schedule meetings, appointments,

conferences, and office events, ensuring seamless execution and proper arrangements.

Preparing minutes of meetings after every meeting.

Administrative Support:
Provide comprehensive support to various departments, assisting

with administrative tasks, special projects, and ad hoc requests as needed.

Operational Supervision
: Monitor and ensure smooth functioning of daily office activities,

resolving issues promptly and proactively. Ensure a clean office environment.

Records and Budget Management: Maintain accurate records of office activities and

effectively manage office budgets to optimize resources.

Employee Records Management:
Regularly update and maintain accurate employee records

across all company locations. Ensure to obtain PVC from new joiners on time. Ensure

Background verification of all employees on time.

Attendance and Leave Monitoring:
Track and manage attendance and leave records for all

branches, ensuring compliance with company policies. Maintenance of attendance records and

notifying the concerned authorities on time.

Inventory and Supplies Management:
Oversee utilities and stationery inventory, placing

orders on the 2nd of each month to maintain adequate stock levels.

Inward & Outward:
Maintain a systematic record of all incoming and outgoing documents

and materials, including tracking delivery details for efficient follow-ups. Preparing DCs &

labels for shipments.

Online E-commerce Account Management
: Oversee the company's E-commerce account,

managing orders, tracking shipments, and resolving any issues related to purchases.

Credentials Organization:
Securely manage and organize all email IDs, login credentials, and

passwords for streamlined access and enhanced security. Update mail/phone directories.

Updating admin-related information/data into the MIS.

Event Arrangements:
Plan, coordinate, and manage logistics for office events, ensuring

successful execution and employee satisfaction. Organize Team Events.

Biometric System Administration
: Manage the biometric system, including registering new

employees and updating records for existing employees.

Assisting Other Teams:
Provide support to recruits with facilities and necessary assets.

Assisting the HR team in recruitment and onboarding.

Documentation Management:
Maintain various agreements, documents, forms and formats

as per pre-defined formats

Travel Management:
Arrange travel through internal or external agencies as and when

required. Arrange travel cash in advance through the accounts department. Prepare itinerary

files and supplies required for travel (e.g. Travel card, laptop, other equipment as required)

Prepare expense reports for employees with due input from employees. Complete expense

reports after every trip and submit them on time to the accounts department

Office Maintenance:
Keep track of all the AMCs & Warranty related to office equipment &

assets viz. Ac's, Pest Control, Fire Extinguisher, and all other electronic equipment available

in the office.