Administration Executive

2 days ago

Navi Mumbai, Maharashtra, India Claimpower Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Role & responsibilities

  • Ensure proper documentation of assets in asset lists/trackers.
  • Office administration and facilities management professional with overseeing workplace services, vendor relations, transport, and

procurement.

  • Vendor and procurement management, managing negotiations, purchase planning

execution for IT peripherals, office supplies, and facility services.

  • Monitor inventory of office supplies and manage procurement within budgetary constraints.
  • Monitor costs and expenses to assist in budget preparation.
  • Document and track assets under defect liability period and AMC agreements.
  • Validate invoices, process approvals, and ensure timely payments in coordination with the Finance

team.

  • Empanel vendors to achieve cost efficiency, manage vendor agreements, and track agreement

statuses for timely renewals.

  • Maintain a comprehensive tracker/database of all vendors.

  • Coordinate and facilitate office celebrations and events (e.g., Family Day, Diwali).

  • Conduct regular inspections of EP ( Electrical, Plumbing) equipment systems and

manage necessary adjustments and controls.

  • Ensure timely execution of planned preventive maintenance (PPM) activities.
  • Organize and supervise other office activities such as renovations and event

planning.

  • Stay informed about organizational changes and business developments.
  • Collaborate closely with the Senior Manager to resolve administrative issues and improve service

delivery efficiency.

  • Purchase order creation, Invoice booking

Preferred candidate profile

  • Excellent communication skills
  • Organized and time management
  • Petty cash management
  • Office Administration
  • Bank coordination
  • Vendor Management

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