
Front Office Executive/Assistant Manager
2 weeks ago
Roles & Responsibilities
Front Office Management
- Greet and manage all visitors with professionalism and courtesy.
- Handle telephone operations and call management efficiently.
- Ensure upkeep and smooth functioning of reception, lounge, and boardroom areas.
Security Oversight
- Manage daily manpower deployment and monitor security staff.
- Coordinate with security vendors for escalations and issue resolution.
- Oversee billing, compliance, and documentation related to security.
- Manage keys, track incoming couriers, and maintain related records.
Administration
- Oversee printing, stationery, and office supply requirements.
- Support event planning and coordination with relevant teams.
- Maintain floor discipline and ensure smooth day-to-day functioning.
- Serve as the first point of contact for all facilities-related inquiries.
- Supervise cafeteria management and resolve concerns promptly.
- Generate accurate daily reports for management review.
Preferred Candidate Profile
- Qualification: Bachelors degree (mandatory).
- Experience: Prior experience in customer service/facilities/stakeholder management/front office/receptionist/admin role is required.
Skills Required:
Proficiency in MS Word, Excel, PowerPoint, and Google Sheets.
- Excellent communication (verbal & written) and interpersonal skills.
- Strong multitasking, time management, and organizational abilities.
- Problem-solving mindset with analytical thinking.
- Customer-oriented approach with a professional attitude.
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