
Executive Assistant To Managing Director
16 hours ago
Job Title: Executive Assistant to MD
Reporting To: Managing Director
Key Responsibilities:
1. Administrative & Executive Support
* Manage the MDs calendar, appointments, meetings, and travel arrangements.
* Prepare agendas, presentations, and documents for board meetings, reviews, and client interactions.
* Draft, review, and manage correspondence, reports, and official communication on behalf of the MD.
2. Coordination & Communication
* Act as the primary point of contact between the MD and internal departments, clients, and external stakeholders.
* Ensure timely flow of information, decisions, and approvals from the MD's office.
* Maintain confidentiality and discretion in handling sensitive information.
3. Strategic & Business Support
* Assist the MD in monitoring business plans, targets, and performance metrics.
* Track key projects, deadlines, and deliverables, ensuring follow-up and timely execution.
* Conduct research, data analysis, and prepare business reports to support decision-making.
4. Meeting & Event Management
* Organize and coordinate executive meetings, conferences, and corporate events.
* Record minutes of meetings and ensure timely circulation of action points and follow-ups.
* Liaise with clients, vendors, and partners for high-level meetings and engagements.
5. Office & Document Management
* Maintain organized filing systems for contracts, records, and confidential documents.
* Support budget tracking, expense management, and approval processes for the MD's office.
* Oversee special projects as assigned by the MD.
Key Skills & Competencies:
* Strong organizational and multitasking ability.
* Excellent verbal and written communication skills.
* High level of professionalism, integrity, and confidentiality.
* Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and business software tools.
* Analytical skills with attention to detail.
* Ability to work under pressure and adapt to dynamic priorities.
Qualifications & Experience:
* Graduate/Postgraduate in Business Administration, Management, or related field.
* 2–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.
* Prior experience in supporting senior leadership/executives in a corporate environment is preferred.
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