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Personal and Executive Assistant to Managing Director

2 weeks ago

Jaipur, Rajasthan, India Achal Jewels Full time ₹ 8,00,000 - ₹ 12,00,000 per year

We are seeking a proactive, highly organized, and resourceful Personal & Executive Assistant to support the Managing Director in both personal and professional aspects of daily life. This role is ideal for someone with excellent administrative skills, a high level of discretion, and the ability to manage personal tasks, household affairs, and office coordination. You will play a key role in ensuring the MD's schedule, meetings, and day-to-day requirements are smoothly handled with efficiency and professionalism.

Key Responsibilities:

  • Personal Assistance:o Oversee personal errands, bookings, shopping, and travel arrangements.o Coordinate household or personal staff as needed.o Handle confidential tasks related to the MD's personal life and schedule.
  • Calendar & Meeting Management:o Maintain the MD's calendar and schedule all appointments and meetings.o Prepare meeting agendas, reminders, and ensure timely follow-ups.o Coordinate logistics for both in-person and virtual meetings.
  • Office & Administrative Support:o Act as the MD's first point of contact for internal and external communication.o Assist with basic office management and daily administrative operations.o Support in managing guests, staff coordination, and office upkeep.
  • Travel & Event Coordination:o Plan and manage all travel logistics—flights, accommodations, transport.o Assist in organizing events, team gatherings, and personal engagements.
  • Task & Time Management:o Monitor daily to-do lists and ensure timely completion of all delegated tasks.o Anticipate needs and stay one step ahead of the MD's routine.

Qualifications:

  • Bachelor's Degree (Master's or Executive Assistant certification preferred)
  • Prior experience as a personal or executive assistant is appreciated.
  • Exceptional organizational, communication, and multitasking skills
  • Ability to handle sensitive information with discretion
  • Proficiency in MS Office and scheduling tools
  • Freshers with strong interpersonal and organizational skills are welcome to apply