
Personal Assistant to Director
2 weeks ago
Role Overview:
We are seeking a highly organized, discreet, and efficient Personal Assistant to support the Directors of Gulmohar Lane in managing day-to-day administrative, professional, and coordination tasks. The role requires excellent communication skills, a proactive mindset, and the ability to handle confidential matters with integrity. The PA will support both Directors in a balanced manner, ensuring seamless time and task management, follow-ups, and coordination across business and limited personal functions.
Key Responsibilities:
Administrative Support
- Manage calendars, schedule appointments, meetings, and calls for both Directors
- Maintain reminders and to-do lists; follow up on action items and deadlines
- Draft, review, and organize emails, documents, and presentations
- Coordinate with internal teams (sales, operations, HR, marketing) for tasks delegated by the Directors
Travel & Logistics
- Plan and book travel itineraries (flights, hotels, cars) for both domestic and international trips
- Prepare travel packs with agendas, meetings, and contact details
- Handle reimbursements and travel-related documentation
Communication & Coordination
- Liaise with vendors, clients, collaborators, and team members on behalf of both Directors
- Screen and prioritize incoming messages and calls
- Coordinate meeting agendas and prepare minutes of meetings when required
Project & Task Follow-ups
- Maintain a tracker of ongoing projects/tasks assigned by each Director
- Ensure timely updates, reports, and escalation where necessary
- Coordinate execution of key tasks related to business events, launches, or personal occasions
Personal & Household Support (Limited)
- Coordinate personal appointments, family travel, or errands when required
- Manage invites, RSVPs, and occasional personal correspondence
- Discreetly assist in managing calendars and routines that may overlap with family/work schedules
Key Attributes:
- Good written and verbal communication in English and Hindi
- Tech-savvy (comfortable with Google Workspace, WhatsApp, Zoom, and basic document editing tools)
- High discretion and trustworthiness in handling sensitive information
- Strong time management and multitasking abilities
- A sense of aesthetics and an understanding of design-led businesses is a plus
- Positive attitude, emotionally intelligent, and well-spoken
Experience & Qualifications:
- Minimum 2–4 years of experience as an Executive/Personal Assistant
- Graduation required; a background in business, communication, or administration preferred
- Experience working with entrepreneurs, founders, or creative professionals is a plus.
Location: Jaipur (with occasional travel or remote coordination as needed)
Reporting to: Directors
Job Type: Full-time
Pay: ₹22, ₹35,000.00 per month
Benefits:
- Health insurance
Work Location: In person
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