Executive Assistant Director

2 weeks ago

Dadar Mumbai Maharashtra, India Akbar Offshore PVt. Ltd Full time ₹ 35,000 - ₹ 40,000 per year

Job Summary:

We are seeking a proactive and detail-oriented Executive Assistant with prior experience or interest in the tours & travel industry. The role involves providing high-level administrative support to senior management while coordinating travel-related operations, client interactions, and business development activities. The ideal candidate should have strong organizational skills, industry knowledge, and the ability to handle confidential information with discretion.

Key Responsibilities:

Ø Executive Support:

  • Manage and maintain the executive's calendar, schedule meetings, and coordinate appointments.
  • Draft, review, and manage correspondence, reports, and presentations.
  • Handle confidential documents, ensuring security and proper filing.
  • Act as the point of contact between the executive and internal/external stakeholders.

Ø Travel & Tour Coordination:

  • Plan and manage complex travel itineraries, including flights, accommodations, visas, and transfers for executives and VIP clients.
  • Coordinate with airlines, hotels, DMCs (Destination Management Companies), and vendors for seamless arrangements.
  • Assist in preparing proposals, quotations, and itineraries for clients or corporate groups.
  • Monitor and ensure accuracy of bookings, vouchers, and travel documentation.

Ø Industry-Specific Tasks:

  • Maintain updated knowledge of travel industry trends, destinations, and regulations (passport, visa, insurance).
  • Support in vendor negotiations and contracts related to travel and hospitality services.
  • Assist in organizing corporate events, conferences, or incentive travel programs.
  • Prepare MIS reports, sales trackers, and client databases for management review.

Ø Administrative & Office Management:

  • Organize internal and external meetings, prepare agendas, and take minutes.
  • Support in HR and finance coordination tasks (timesheets, invoices, reimbursements).
  • Handle day-to-day office communications and follow-ups with different departments.

Qualifications & Skills:

  • Bachelor's degree (preferably in Business Administration, Travel & Tourism, or related field).
  • 0–1 year of experience as an Executive Assistant or in a similar role (travel industry experience preferred).
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); knowledge of GDS/CRM tools is an advantage.
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities with attention to detail.
  • Ability to work independently, handle pressure, and maintain confidentiality.

Key Attributes:

  • Customer-service oriented with a problem-solving mindset.
  • Flexibility to adapt to last-minute changes in schedules or travel arrangements.
  • Professional, reliable, and approachable demeanor.
  • Passion for travel and knowledge of global destinations is a plus.

Job Type: Full-time

Pay: ₹35, ₹40,000.00 per month

Benefits:

  • Health insurance
  • Paid sick time
  • Paid time off

Work Location: In person

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