Executive Assistant to Managing Director

7 days ago

Vidyavihar Mumbai Maharashtra, India Pioneer Panels Full time ₹ 4,20,000 per year

JOB DESCRIPTIONS FOR EXECUTIVE ASSISTANT

JOB SUMMARY

We are looking for Executive Assistant to the Director, you will be responsible for providing comprehensive administrative support, ensuring smooth daily operations, and facilitating effective communication and coordination within the organization. You will act as a key point of contact and liaison for the Director, handling various tasks to optimize their productivity.

Responsibilities

  • Manage and maintain the Director's calendar, including scheduling appointments and meetings.
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
  • Handle incoming correspondence, emails, and phone calls, ensuring they are addressed promptly and professionally.
  • Conduct research and compile data to prepare reports and presentations for the Director.
  • Assist in the preparation of business documents, including reports, presentations, and proposals.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Liaise with internal and external stakeholders on behalf of the Director.
  • Maintain and organize confidential files and records.
  • Provide administrative support to special projects as required.
  • Performed general office duties such as ordering Supplies and Managing Office

Qualifications & Skill's

  • Bachelor's degree or equivalent experience.
  • Should have 3-5 years of experience as an assistant or secretary to the MD of a company.
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Ability to handle confidential information with discretion.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong problem-solving abilities and attention to detail.

· Ability to work independently and as part of a team.

· Good command over English

· Shorthand

Skills

  • Calendar Management
  • Meeting Coordination
  • Travel Arrangements
  • Report Preparation
  • Microsoft Office Suite
  • Communication
  • Organization
  • Confidentiality

Job Types: Full-time, Permanent, Fresher

Pay: ₹20, ₹35,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Provident Fund

Language:

  • English (Preferred)

Work Location: In person

  • Executive Assistant To Director

    4 days ago

    Mumbai, Maharashtra, India IPD PLACEMENTS Full time

    Job Title Executive Assistant to Director Department Admin Location Kurla- Nexa Applicant s Male Candidate Only Role Definition The Executive Assistant to the Director will provide high-level administrative support to the Director by managing schedules handling correspondence coordinating meetings and ensuring smooth office operations The ideal candidate...

  • Executive Assistant to Managing Director

    2 weeks ago

    Mumbai, Maharashtra, India Niti Shah Jewels Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Role DescriptionThis is a full-time on-site role for an Executive Assistant to the Managing Director, located in Mumbai. The Executive Assistant will be responsible for providing executive support, managing the Managing Director's diary, coordinating and managing schedules, handling communication, and performing administrative assistance tasks. The role also...

  • Executive Assistant to Director

    4 days ago

    Mumbai, Maharashtra, India, Maharashtra Pupscribe Full time

    Role Overview:We are looking for a highly organized and proactive Executive Assistant to Director's to support executive-level operations efficiently. The ideal candidate will manage administrative, business, and personal tasks, ensuring smooth workflow and seamless coordination across teams, suppliers, and stakeholders. This role requires strong...

  • Executive Assistant to Director

    7 days ago

    Lower Parel, Mumbai, Maharashtra, India Wiky Waky Woo Full time ₹ 4,20,000 - ₹ 6,00,000 per year

    Job description: ( executive Assistant)Job OverviewProvide full administrative and secretarial support to the Director to ensure the smooth management of his day to day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner.Main responsibilities Manage Director's diary, assessing priority of...

  • Executive Assistant to Managing Director

    4 days ago

    Mumbai, Maharashtra, India, Maharashtra Hutni Projekt FM Private Limited Full time

    Company DescriptionHutni Projekt FM (India) Private Limited, a wholly-owned subsidiary of HPFM, specializes in Gas Cleaning Plants, Coke Oven By-Product Plants, and Effluent Treatment Plants, adhering to MOEF and other statutory norms of India. The company provides world-class design and engineering solutions, offering turnkey contracts, techno-economic...

  • Executive Assistant To Director

    1 week ago

    Mumbai, Maharashtra, India Intellectual Capital Hr Consulting Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    The duties and responsibilities of the Executive Assistant include, but are not limited to:Support to the Director:Assisting the Director daily in the execution of his duties.Managing the Directors agenda, ensuring effective arrangement of meetings with third parties.Providing the Director with all necessary background information for effective meeting...

  • Executive Assistant to Director

    2 days ago

    Kandivali, Mumbai, Maharashtra, India Medihse Training Academy LLP Full time ₹ 3,60,000 - ₹ 5,40,000 per year

    Post Title - Executive Business Assistant to the DirectorLocation: MumbaiReports to: DirectorExperience Required: 4+ YearsKey ResponsibilitiesExecutive Support● Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.● Act as a gatekeeper: prioritize emails, calls, and customer interactions.● Prepare and...

  • Executive Assistant to Director

    3 weeks ago

    Mumbai, India Pupscribe Full time

    Role Overview: We are looking for a highly organized and proactive Executive Assistant to Director's to support executive-level operations efficiently. The ideal candidate will manage administrative, business, and personal tasks, ensuring smooth workflow and seamless coordination across teams, suppliers, and stakeholders. This role requires strong...

  • Executive assistant to director

    3 weeks ago

    Mumbai, India Pupscribe Full time

    Role Overview: We are looking for a highly organized and proactive Executive Assistant to Director's to support executive-level operations efficiently. The ideal candidate will manage administrative, business, and personal tasks, ensuring smooth workflow and seamless coordination across teams, suppliers, and stakeholders. This role requires...

  • Executive Assistant to Director

    3 days ago

    Mumbai, India Pupscribe Full time

    Role Overview: We are looking for a highly organized and proactive Executive Assistant to Director's to support executive-level operations efficiently. The ideal candidate will manage administrative, business, and personal tasks, ensuring smooth workflow and seamless coordination across teams, suppliers, and stakeholders. This role requires strong...