Executive Assistant/Office Manager

5 hours ago

Surat, Gujarat, India Esscons MEP & Engineering Design Services Full time ₹ 4,20,000 - ₹ 6,00,000 per year

Key Responsibilities1. Administrative & Office Management

  • Manage calendars, schedule appointments, and coordinate meetings.
  • Organize travel arrangements, accommodations, and itineraries.
  • Prepare meeting agendas, minutes, and follow-up action points.
  • Handle daily email correspondence and phone calls.
  • Maintain organized filing systems (digital + physical).

2. Communication & Coordination

  • Act as a liaison between executives, employees, clients, and vendors.
  • Draft, review, and send communications on behalf of the executive.
  • Ensure timely flow of information across departments.
  • Coordinate company events, meetings, and presentations.

3. Documentation & Reporting

  • Prepare reports, presentations, proposals, and spreadsheets.
  • Manage confidential documents with discretion.
  • Assist with data entry, record keeping, and database management.

4. Project & Task Management

  • Track deadlines, priorities, and project milestones.
  • Follow up on pending tasks to ensure timely completion.
  • Provide support for operational and strategic initiatives.

5. Financial & Operational Support

  • Manage expense reports and reimbursement processes.
  • Support basic budgeting, procurement, and invoice tracking.
  • Coordinate with accounts, HR, and admin teams where needed.

Required Skills & Qualifications

  • Bachelor's degree in Business Administration or related field.
  • 2–5 years of experience as an Executive Assistant or Administrative Assistant.
  • Strong written and verbal communication skills.
  • Excellent organizational and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong problem-solving skills and proactive attitude.
  • High level of professionalism, discipline, and time management.

Job Type: Full-time

Pay: ₹20, ₹35,000.00 per month

Work Location: Remote

  • Executive Assistant To Managing Director

    2 weeks ago

    Surat, Gujarat, India Monzara Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    Job Title: Executive AssistantJob Description:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communication, and ensuring the smooth day-to-day functioning of...

  • Executive Assistant to Managing Director

    4 days ago

    Surat, Gujarat, India Crazspa Autofresh Pvt. Ltd. Full time ₹ 4,98,656 per year

    Act as a point of contact between the Director and internal/external stakeholders.Schedule and coordinate meetings, conferences, and business reviews.Record and circulate meeting minutes, ensuring timely follow-ups.Maintain records and documentation systematically.Coordinate with departments for smooth communication and task execution.Assist in project...

  • Back Office Executive

    2 weeks ago

    Surat, Gujarat, India Aarvi Technology Full time

    dutiesManage hiring processes and help with office/admin supportCoordinate office activities and handle employee engagementMaintain office supplies and equipmentManage office filing systemsPrepare and distribute documentsAnswer phone calls and respond to emailsProvide administrative support to the teamManage office calendarAssist with travel arrangementsTake...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Surat, Gujarat, India Mountain Monk Consulting Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    We're hiring: Executive Assistant to the Founder & CEO (Agri-Business & Allied Industry)Are you someone who thrives in fast-paced, founder-led environments where every day brings new challenges and opportunities to make an impact?We're looking for ahighly proactive, detail-oriented, and business-savvy Executive Assistantto work directly with theFounder &...

  • Executive Assistant to Director

    4 days ago

    Surat, Gujarat, India Jay Air Systems Pvt Ltd Full time ₹ 2,40,000 - ₹ 12,00,000 per year

    Job Title: Executive Assistant to DirectorCompany: Jay Air System Private LimitedLocation: City, State or RemoteJob Type: Full-TimeReports To: Director – JayAir System Pvt. Ltd.Company OverviewJayAir System Private Limited is a leading provider of HVAC (Heating, Ventilation, and Air Conditioning) solutions, committed to delivering high-quality,...

  • Executive Assistant

    2 weeks ago

    Surat, Gujarat, India LIFESTYLE SAREES PVT LTD Full time ₹ 18,00,000 - ₹ 24,00,000 per year

    We are looking for a proactive, organized, and tech-savvy Executive Assistant to provide high-level administrative support to the Director of our leading textile manufacturing company.Key Responsibilities:Manage the Director's calendar, schedule meetings, and coordinate travel arrangements.Prepare agendas, minutes of meetings, presentations, and...

  • Office Assistant

    2 weeks ago

    Surat, Gujarat, India SWAMI VIVEKANAND NETRA MANDIR Full time ₹ 96,000 - ₹ 1,80,000 per year

    Maintain cleanliness and orderliness of the office premises, including meeting rooms, pantry, and common areas.Serve tea, coffee, water, and refreshments to staff, guests, and visitors as required.Handle photocopying, scanning, and other clerical support tasks.Assist in organizing and preparing meeting rooms before and after use.Collect and distribute...

  • Assistant Manager

    4 days ago

    Surat, Gujarat, India Tusthi Executive Access & Consultants Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    * Responsible to handle Sales for Heavy Construction Equipment's* Responsible for handling Direct Sales* Strong Knowledge of Product

  • Front Office Executive

    2 weeks ago

    Surat, Gujarat, India Dishha Staffing Services Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Position: Front Office ExecutiveLocation: SuratExperience: 13 yearsQualification: Any Graduate (Hospitality or Administration background preferred)Job Summary:The Front Office Executive will be the first point of contact for patients and visitors, responsible for providing excellent customer service, managing appointments, and ensuring smooth front-desk...

  • Office Assistant/Peon

    10 hours ago

    Surat, Gujarat, India Banthia Consultancy Full time ₹ 1,50,000 - ₹ 3,00,000 per year

    About the Role:We are looking for a reliable and responsible Peon / Office Assistant to support the smooth functioning of our daily office operations. The role involves handling basic administrative and housekeeping tasks and assisting staff members as required.Key Responsibilities:Maintain cleanliness and hygiene in the office premises.Serve tea, coffee,...