Associate/Senior Associate

Function: FPM

Location: Hyderabad

Reports to Position: Manager - FPM

Reportees to Position: None

Band: A4

Job Description
Job

To provide administrative support to FPM programme.

Job Purpose

The jobholder as Associate – FPM reports to the Manager – FPM and performs major/independent responsibilities like Course Management, Bills Processing and Minor/ Supporting responsibilities like Data Management, Event management, Documentation support, Marketing and Admissions Support etc. that ensures the requisite administrative support is provided to FPM students and to the FPM programme.

The jobholder is responsible for the smooth execution of FPM courses and for maintaining course details in Atrium and the LMS. S/he needs to provide complete logistics support to the teaching faculty and arrange for necessary programme events.

The incumbent needs to provide operational, logistics, and documentation support to FPM students. S/he needs to process all student, faculty, and programme-related bills and follow up with the Finance department to ensure reimbursements are made accordingly.

The jobholder needs to support event management activities to ensure they run smoothly and effectively. S/he needs to maintain the budget for the programme.

The incumbent also needs to support the FPM Manager in marketing and admissions activities, along with other department-related tasks as assigned.

Job Specifications
Knowledge / Education:

• Postgraduate/Graduate

Specific Skills:

• MS Office
• Interpersonal skills
• Data Management
• Coordination skills
• Managing time
• Communication skills
• Attention to details

Desirable Experience:

• 0 to 4 years

Job Interface / Relationships

Internal

External

• FPM Students, Faculty members

• Departments: Finance, Operations, IT/AV, Commercials

• External Vendors

S.No

Key Responsibilities

% Time Spent

1

Coordinate with faculty for course outlines and schedules, post details in Atrium, open courses for registration, maintain class lists, book venues, handle faculty and student requirements, and manage LMS-related tasks.

40%

2

Process Visting Faculty, student, and departmental bills, and ensure the budget is spent as per guidelines.

30%

3

Provide logistical support for student presentations, exams, orientation, and graduation events. Assist students and faculty members with required documentation.

10%

4

Make necessary arrangements for webinars, collect data for marketing, and provide documentation support for programme promotion.

10%

5

Maintain and provide data support for departmental needs.

10%

Total Time Spent on All Responsibilities

100%

S.No

Key Result Area

Key Performance Indicator

Measure

Weightage

1

Course Management & Delivery

Courses set up on time; accurate schedules, LMS, and venue bookings

Accuracy and Timely Support, Adhering to policies

40

2

Bills & Budget

Timely bill processing; budget adherence

Compliance with budgets. Accuracy in fund codes and submitting on time within the deadline

30

3

Events

Smooth execution of presentations, exams, orientation, graduation

Ensure attending to the tasks on priority basis

10

4

Marketing & Admissions

Marketing data, Interviews emails, Webinar support

Accuracy and timely support

10

5

Departmental Data

Accurate data within deadlines

Accuracy and timely support

10

Any Other Significant Input

The role calls for a sense of ownership and responsibility, with programme execution as the main focus. The selected candidate will support day-to-day activities, coordinate with different teams, and ensure that programme tasks are completed on time and to the required standards.

How to Apply

To apply, please write to

Hyderabad Campus

Indian School of Business

Gachibowli, Hyderabad

Timings : Monday- Friday, 08:00 AM IST to 06:00 PM IST

Mohali Campus

Indian School of Business

Knowledge City

Sector 81, SAS Nagar ,Mohali

---