Administration Executive

7 days ago

Mumbai City District, India Anika Industries Full time US$ 40,000 - US$ 80,000 per year

Role & responsibilities

Office Management:

  • Facilities Maintenance: Ensure cleanliness, maintenance, and security of the office premises to provide a safe and comfortable working environment.
  • Supplies Management: Maintain inventory of office supplies, stationery, and equipment. Monitor usage and ensure timely reordering to support day-to-day operations.
  • Mail & Correspondence: Manage all incoming and outgoing mail, packages, and courier services. Ensure timely distribution and oversee digital correspondence.
  • Reception & Front Desk Operations: Serve as the first point of contact for visitors and guests, handle incoming calls, and provide assistance and information as needed.

Administrative Support:

  • Documentation & Records: Maintain and organize company records and documents, ensuring compliance with data protection and privacy regulations.

Vendor & Supplier Management:

  • Vendor Coordination: Liaise with service providers such as facility maintenance, cleaning, and security teams to ensure service quality and contract adherence.
  • Contract Management: Assist in reviewing, negotiating, and managing vendor contracts to ensure cost efficiency and timely service delivery.

Compliance & Policy Adherence:

  • Policy Enforcement: Ensure adherence to internal policies, administrative procedures, and corporate security guidelines.
  • Health & Safety Compliance: Assist in implementing health and safety standards, conducting risk assessments, and participating in emergency preparedness planning.

Reporting & Documentation:

  • Expense Management: Track and manage administrative expenses, support budget planning, and prepare monthly expense reports.
  • Operational Reporting: Prepare periodic reports on administrative functions and provide actionable insights to support management decision-making.

Preferred candidate profile

Bachelors degree in business administration, Office Management, or a related field (or equivalent experience). Proven experience (5+ years) in corporate administration, office management, or a similar role. Strong organizational and multitasking skills to handle various responsibilities simultaneously. Proficiency in office software (e.g., Microsoft Office Suite) and communication tools. Excellent communication and interpersonal skills to interact with employees, visitors, and vendors. Attention to detail and problem-solving abilities to address administrative challenges. Knowledge of health and safety regulations and emergency response procedures. Ability to maintain confidentiality and handle sensitive information with discretion

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