Manager Travel Administration

20 hours ago

Noida, Uttar Pradesh, India LambdaTest Full time ₹ 6,00,000 - ₹ 18,00,000 per year

Travel Administrator – LambdaTest

Location:
Noida

Department:
Operations / HR / Admin

Employment Type:
Full-time

About LambdaTest

LambdaTest is an AI-powered test orchestration and execution platform that helps enterprises accelerate their release cycles and deliver better digital experiences. With customers across 130+ countries, we are a fast-growing, global SaaS company that values efficiency, ownership, and seamless employee experiences — including travel support for our distributed teams.

Role Overview

We are looking for a highly organized and proactive
Travel Administrator
to manage end-to-end travel arrangements for LambdaTest employees across multiple regions. The ideal candidate will ensure smooth, cost-efficient, and policy-compliant travel while delivering an excellent employee experience.

This role requires attention to detail, strong communication skills, vendor coordination, and comfort managing travel for a global workforce.

Key Responsibilities

1. Travel Coordination & Booking

  • Manage domestic and international travel bookings (flights, hotels, transportation) for employees and leadership teams.
  • Recommend travel itineraries based on cost, convenience, and company policy.
  • Ensure all bookings meet travel policy guidelines and approval workflows.

2. Vendor & Partner Management

  • Coordinate with travel agencies, hotel partners, and transportation vendors to negotiate fares and secure corporate rates.
  • Maintain strong relationships with travel partners for better service delivery.

3. Travel Documentation

  • Ensure all travelers have valid documentation: passports, visas, permits, insurance, invitation letters, etc.
  • Support employees with visa processing by coordinating with agencies and consulates.

4. Policy Compliance & Reporting

  • Ensure adherence to LambdaTest's travel policies.
  • Track travel expenditure and share regular reports with Finance/HR.
  • Identify cost-saving opportunities and help refine travel policies.

5. Stakeholder Communication

  • Maintain timely communication with travelers, managers, and cross-functional teams.
  • Support employees during travel disruptions (delays, cancellations, rescheduling).
  • Share travel advisories, route updates, and safety guidelines.

6. Logistics & Admin Support

  • Maintain a centralized travel database and booking records.
  • Process travel reimbursements in coordination with Finance.
  • Provide support for travel during events, offsites, client meetings, and leadership travel.

RequirementsMust-Have

  • 4–8 years of experience in travel coordination, corporate travel management, or administrative roles.
  • Strong knowledge of travel booking platforms, vendor coordination, and documentation processes.
  • Excellent communication and stakeholder management skills.
  • High attention to detail and ability to multitask in a fast-paced SaaS environment.
  • Strong organizational and problem-solving abilities.

Good to Have

  • Experience working with global travel (Middle East, US, UK, EU, APAC).
  • Familiarity with travel policies, large-scale travel operations, or startup/SaaS setup.
  • Exposure to handling travel for CXO/leadership teams.
  • Knowledge of expense tools (e.g., Keka, Zoho Expense, Concur, etc.).

Why Join LambdaTest?

  • Work with a fast-growing, globally recognized SaaS brand.
  • Collaborative, high-ownership culture focused on learning and growth.
  • Opportunity to streamline and scale global travel operations for a hybrid workforce.
  • Competitive compensation + exposure to cross-functional teams.

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