Executive Assistant to CEO

2 days ago

Kolkatta GPO Kolkata West Bengal, India MEJOR INFO SERVICES Full time ₹ 6,00,000 - ₹ 7,20,000 per year

We are seeking a proactive and organized Executive Assistant to support our CEO(Female candidates only). The ideal candidate will be responsible for streamlining daily administrative duties, managing schedules, and facilitating effective communication across the organization. This role requires a high level of discretion and professionalism as you will be handling confidential information and assisting in critical decision-making processes.

Calendar Management

  • Managing and updating CEO's calendar
  • Scheduling meeting for CEO with both internal and external clients and maintaining records
  • Fixing appointment, Sending Invites to the invitees

Travel Arrangements

  • Handling Logistics arrangement for CEO's Business trip like travel arrangements ticketing / accommodation / Car booking etc. and to coordinate, visa proceedings, Hotel reservations for the same
  • Coordination for Offsite Tours / Strategic meetings
  • Travel Booking for Team

Office correspondence & record keeping

  • Setting up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval; ensures all files are kept up to date at all times
  • Drafting Letters & responding to E-mails

Communication:

Receiving and responding to communication on behalf of the director, drafting documents, and communicating information to others. Manage all outgoing or incoming correspondence including e-mail٫ letters٫ packages etc.

Correspondence

  • Handling correspondence work and managing personal records of the CEO which are confidential in nature
  • Handling personal & confidential information such as bank accounts details, credit card bills, phone bills, income tax papers, etc.

Routine Activities

  • Follow up of day-to-day assignments
  • Monitor and maintain the proper appearance of the office area
  • Updating Contacts on File.

Job Type: Full-time

Pay: ₹25, ₹60,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Internet reimbursement
  • Leave encashment

Experience:

  • total work: 4 years (Required)

Work Location: In person

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