Executive – Coordination
1 day ago
Key Responsibilities1. Coordination
- Coordinate with internal teams such as Purchase, Sales, Business Development, Accounts, and Warehousing.
- Follow up with vendors, suppliers, and partners for order status, quotations, documents, or updates.
- Assist in scheduling meetings, preparing minutes, and ensuring timely closures on action items.
- Support team members with daily tasks and ensure smooth communication flow.
2. Data Maintenance & Reporting
- Maintain and update Excel/Google Sheet trackers related to Purchase, BD activities, order status, pricing, stock updates, and other operational data.
- Ensure accurate entry of POs, GRNs, invoices, vendor details, and product information.
- Prepare daily/weekly/monthly reports as required by management.
- Organize and manage digital records, documents, and files for easy retrieval.
3. Backend Operations & Support
- Assist the Purchase Department with backend tasks like raising purchase orders, collecting quotes, vendor onboarding, and documentation.
- Support the Business Development team with product data, pricing sheets, client details, lead tracking, and proposal preparation.
- Coordinate with the warehouse team for dispatch details, delivery status, and inventory updates.
- Handle basic marketplace or internal system updates (training will be provided).
- Assist in preparing presentations, MIS reports, and internal dashboards.
4. Administrative Support
- Track daily tasks and ensure timely follow-ups.
- Support in maintaining compliance files, vendor agreements, and other operational paperwork.
- Assist in general office coordination and any other backend tasks assigned by management.
Required Skills & Qualifications
- Bachelor's degree in any discipline.
- Freshers or up to 1 year of experience.
- Excellent knowledge of MS Excel / Google Sheets.
- Strong communication and coordination skills.
- Ability to multitask, prioritize, and maintain accuracy.
- Eager to learn and adapt in a fast-paced environment.
Job Types: Full-time, Permanent
Pay: ₹14, ₹15,000.00 per month
Ability to commute/relocate:
- Chowringhee, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Do you speak English?
- What is your highest qualification?
- Have you done any internship before?
Experience:
- total work: 1 year (Preferred)
Work Location: In person
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