Document Controller

About DKG Diving Services Pvt Ltd:

The DKG Diving Group is a Specialist Subsea / Underwater Services Provider to its Offshore (Oil & Gas), Onshore, Civil, Marine and Shipping Clients. Ideology behind the formation of the Company was to provide all sorts of Quality, Cost Effective and Standard Services to the Owners as an extended arm of the Owner, rather than a mere service provider. Therefore, we have assembled a team of highly expertise and skilled professional in their respective field, state of arts equipment and world class certification to provide all aspects of Air, Mix Gas and Saturation Diving Services, Underwater Engineering, Project Management, Marine Support, Consultancies etc. all under one roof. DKG Offers a Professional, Prompt, Efficient and

Competitive services. Our main strengths are loyalty, flexibility and ability to deliver the projects safely, on time and to the best possible quality. We strongly believe in Business Ethics, Transparency and Safety

culture. The DKG Diving Group is Consist of 3 Companies, having offices in 7 countries and Provide Diving Services in India, Middle East and South East Asia up to full satisfaction of our Clients

A Document Controller is responsible for the professional management, organization, and distribution of a company's documents, both electronic and hard copy. They ensure the integrity, accuracy, accessibility, and compliance of critical records throughout their lifecycle.

Core Responsibilities and Duties

A Document Controller's job description on the following key areas:

1. Document Management and Control

• Organization and Filing: Receive, log, number, file, scan, and store all project or company documents (e.g., contracts, drawings, specifications, reports) in a systematic manner in the PC and/or physical archives.
• Version Control: Maintain and monitor document revisions, ensuring that only the current, approved version is active and accessible, while older versions are securely archived for reference and audit purposes.
• Distribution and Flow: Manage the timely and correct distribution of documents to internal teams, external parties, and stakeholders, often using transmittals or a controlled system.
• Quality Check: Review documents for completeness, correct formatting, accurate referencing, and adherence to established naming conventions and procedures before official issuance.

2. System and Procedure Maintenance

• System Administration: Set up, maintain, and manage the document control system, including user access rights and security protocols.
• Process Implementation: Develop, update, and enforce the company's document control procedures and workflows to ensure consistency and compliance across all departments.
• Archiving and Retention: Oversee the proper archiving and secure, compliant disposal of documents at the end of their required retention period.

3. Communication and Support

• Information Retrieval: Quickly retrieve and provide requested documents to employees, clients, or auditors upon request.
• Reporting: Prepare and issue document status reports, registers, and logs to management or project teams.
• Training: Provide support and training to staff on correct document control procedures.
• Confidentiality: Maintain the security and confidentiality of all sensitive and proprietary information.

Required Skills and Qualifications

To succeed in a Document Controller role, a candidate should possess a mix of technical and soft skills:

Key Skills

• Exceptional Organizational Skills: Ability to manage large volumes of data and physical files with meticulous attention to detail.
• Attention to Detail: Essential for spotting errors, ensuring accurate data entry, and maintaining file integrity.
• IT Proficiency: Strong working knowledge of Microsoft Office Suite (especially Excel and Word).
• Communication Skills: Clear written and verbal communication to liaise with various teams and stakeholders.
• Time Management: Ability to prioritize tasks and meet strict project deadlines.

Qualifications

• While formal qualifications vary, a Degree in Business Administration, Information Management, or a related field is often preferred.
• Prior proven work experience in a document control or similar administrative role is generally required.
• Knowledge of industry-specific standards and regulations (e.g., ISO) related to document management may also be necessary depending on the sector.

Job Types: Full-time, Permanent

Pay: From ₹20,000.00 per month

Work Location: In person