Document Controller

Asserting and leading the Document Control Function within the PMO. To define and standardise the process for producing, receiving, reviewing and issuing all project related documentation (internal and supplier) Define the quality standards on how documents are checked, reviewed and issued Establish and implement mechanisms for ensuring documentation is issued to the right parties in a timely manner Specify and produce reports for tracking and assuring projects for quality and schedule adherence Act as main administrator for the EDMS (WRENCH) and Identifying and implementing improvements and process efficiencies Defining and implementing Assurance Scoring metrics for Projects We’ll trust you to: Ensuring all Project documentation is in-line with quality standards. Control and manage receipt and submission of deliverables to clients and suppliers Lead the ongoing continuous improvement of the document control system (EDMS) Refinement and ongoing improvement of all document control processes. Creation and updating of distribution matrix within the EDMS. Creation and updating of document workflows within the EDMS. Weekly/monthly progress reporting on MDR and document status / maintaining KPIs (Key Performance Indicators). Application and maintenance of document meta-data. Training new users onto EDMS and key point of contact for technical issues. Requirements To be successful in this role you should have a combination of the below knowledge, skills, and experience: The ideal candidate will ideally possess 3-5 years’ experience as a Document Controller in an engineering project environment. Process industries knowledge (Chemicals, Oil and Gas or similar) is preferable but not necessary Exposure, either working for or as an interfacing supplier or client to, EPC contracting environments High levels of experienced with EDMS systems – Ideally Wrench experience Demonstrated high level of autonomy, diligence and a collaborative, positive nature is essential. Leading, influencing and motivating Project team members and other stakeholders A “can do” attitude, bringing solutions, not problems A meticulous eye for detail when reviewing project documentation for quality and consistency High organisational skills and a consistent approach to structuring project documents Strong interpersonal and communication skills – able to influence both with and without authority across remote / dispersed teams. Negotiation and understanding – able to assist teams with competing priorities and workloads to continue progressing multiple projects. Comfortable with the tension between expectations to operate independently yet proactively engaging with others for support when needed – support a no surprises culture. Demonstrable experience driving document management excellence in project environments within ambiguous and changing circumstances Structured, detailed and organised approach with an open mind to innovationWe offer you: The opportunity to continue to develop both personally and professionally, in our rapidly growing company A culture that encourages excellence, ownership, flexibility and care Our great workplaces with excellent facilities and perks, where we can come together to collaborate with like-minded colleagues Our flexible approach to working – including our hybrid approach and days to work from anywhere globally Benefits 24 days leave per annum, plus 10 gazette public holidays Private Healthcare for you and your family Group Life Insurance EAP & Wellbeing programmes Individual training budget tailored towards your personal development Funding support towards professional memberships Breakfast and lunch provided in office