Travel Executive

2 days ago

Surat, Gujarat, India TalentGuru Full time

About the Role

The Travel Executive will be responsible for managing end-to-end travel arrangements, coordinating with clients and vendors, and ensuring smooth execution of all travel-related operations. The role requires strong communication, customer service orientation, attention to detail, and the ability to handle multiple travel requests efficiently.

Key Responsibilities1. Travel Planning & Coordination

  • Plan, coordinate, and book domestic and international travel for clients/employees.
  • Prepare customized itineraries based on client requirements.
  • Arrange flights, hotels, transportation, visas, insurance, and other travel services.
  • Identify cost-effective travel options while ensuring quality and comfort.

2. Client Handling & Communication

  • Understand travel needs and preferences of clients or employees.
  • Provide timely updates, confirmations, and travel documents.
  • Respond to queries related to booking, rescheduling, cancellations, etc.

3. Vendor Management

  • Coordinate with airlines, hotels, travel agents, tour operators, and transport vendors.
  • Negotiate rates and ensure best deals for bookings.
  • Maintain strong relationships with service providers.

4. Documentation & Compliance

  • Prepare invoices, travel vouchers, travel checklists, and relevant documentation.
  • Ensure compliance with company travel policies.
  • Assist in visa processing and gather necessary documents.

5. Operations & Issue Resolution

  • Monitor ongoing travel schedules and proactively resolve issues such as delays, cancellations, etc.
  • Provide real-time support to travelers.
  • Handle escalations and ensure smooth travel experience.

6. Reporting & Record Keeping

  • Maintain accurate records of bookings, expenses, and travel logs.
  • Generate travel-related reports for management.
  • Track and analyze travel costs for optimization.

Required Skills & Competencies

  • Excellent communication and interpersonal skills.
  • Strong knowledge of domestic & international travel processes.
  • Hands-on experience with travel booking tools/portals (e.g., Amadeus, Galileo, online booking engines).
  • Good negotiation and vendor management skills.
  • Ability to multitask and work in a fast-paced environment.
  • Attention to detail and problem-solving abilities.
  • Knowledge of visa documentation and travel guidelines.

Qualifications

  • Graduate in any discipline (Hospitality, Travel & Tourism preferred).
  • 1–5 years of experience as a Travel Executive / Travel Consultant / Travel Coordinator.
  • Experience in corporate travel management is an added advantage.

Job Types: Full-time, Permanent

Pay: ₹30, ₹35,000.00 per month

Benefits:

  • Commuter assistance
  • Food provided

Work Location: In person

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