Proposal Writer

Job Purpose

The Proposal Writer is responsible for creating compelling, persuasive, and high-quality proposals that help secure new business opportunities and support the company's growth in the software development and IT services domain. This role involves close collaboration with cross-functional teams and leadership to craft winning responses to RFx opportunities and ensure consistency, accuracy, and impact in every submission.

Job Duties and Responsibilities

• Drive Opportunities:

Identify and analyze RFx (RFI/RFP/RFQ/RFB) opportunities and collaborate with internal teams to shape effective proposal strategies.
- Proposal Development:

Write clear, concise, and persuasive proposals tailored to various technical and business audiences.
- Collaboration:

Work closely with subject matter experts across sales, technical, UX, product, and delivery teams, as well as internal stakeholders for key inputs and reviews.
- Quality Assurance:

Ensure all proposals meet company standards for format, accuracy, and presentation while maintaining strict submission deadlines.
- Continuous Improvement:

Maintain and enhance proposal templates, content libraries, and workflow automation tools for efficiency and consistency.
- Sizing & Pricing Support:

Assist in effort estimation and pricing for small to medium app development and maintenance projects under the guidance of the Bids Lead.

Required Qualifications

Education

• Bachelor's degree preferable in
  Computer Science, Information Technology, English, or a related field

.

Experience

• 6-10 years of experience in
  proposal writing

, preferably in
software development or IT services

.

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills with a strong command of English.
• Ability to write persuasively and adapt tone/style to suit different audiences.
• Proficiency in
  Microsoft Office Suite

and
Google Workspace

.
- Familiarity with
proposal automation tools

and formatting best practices.
- Strong organizational and time management skills with the ability to manage multiple deadlines.
- Collaborative mindset with the ability to work effectively with diverse teams and leadership levels.

Preferred Qualifications

• Experience writing proposals for
  app development and maintenance projects

.
- Exposure to
workflow automation

or
no-code tools

.
- Familiarity with
RFx processes in Canadian or North American markets

.
- Advanced proficiency in
Microsoft Word

or
Google Docs formatting

.

Working Conditions

• Work Arrangement:

Fully remote, based in India.
- Reporting Structure:

Reports to the
Bids Lead

.
- Work Hours:

Must have a
2–3 hour overlap with Pacific Standard Time (PST)

to facilitate collaboration with North American teams and leadership.
- Collaboration:

Regular interaction with cross-functional teams across Canada and India.

Why Join Us

• Impactful Work:

Your proposals will directly contribute to winning business and driving enterprise digital transformation.
- Collaborative Culture:

Work closely with senior leadership, founders, and cross-functional teams across Canada and India.
- Career Growth:

Access mentorship and structured development in proposal writing, solutioning, and business development.
- Global Exposure:

Work with North American markets and cutting-edge public sector Projects.

Living AOT's Values

Our values guide how we work, collaborate, and grow as a team. Every role at AOT is expected to embody and promote these values:

• Innovation

: We pursue true innovation by solving problems and meeting unarticulated needs.
- Integrity

: We hold ourselves to high ethical standards and never compromise.
- Ownership

: We are all responsible for our shared long-term success.
- Agility

: We stay ready to adapt to change and deliver results.
- Collaboration

: We believe collaboration and knowledge-sharing fuel innovation and success.
- Empowerment

: We support our people so they can bring the best of themselves to work every day.