Bid Manager

As a Bid Manager, you will be responsible for responding to requests for proposals (RFPs), invitations to tender (ITTs), and other procurement notices. The bid managers primary goal is to ensure that every bid submitted by their company is compliant with the requirements and stands out from the competition.

Responsibilities:

• Identifying new business opportunities by monitoring public sector tender portals.

• Leading the end-to-end bid process, including opportunity identification, qualification and proposal submission.

• Bid Planning: Develop and implement a bid strategy that aligns with the organizations goals and client requirements. This involves reviewing RFPs, assessing project feasibility, and defining the approach.

• Team Coordination: Assemble and lead a bid team, which may include Sales/presales team, technical experts, writers, HR and financial analysts. Assign tasks, set deadlines, and ensure effective collaboration.

• Proposal Development: Oversee the preparation of proposal/concept Note documents and Presentations, ensuring that they are complete, accurate, and tailored to the clients needs. This includes writing, editing, and reviewing content. Managing bidding budgets, resources and timelines to ensure on-time and high-quality proposal submissions.

• Compliance Management: Ensure that all proposals comply with client requirements and industry regulations. This involves checking for adherence to submission guidelines, formatting requirements, and legal considerations. Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues.

• Bid Submission: Manage the submission process, ensuring that proposals are delivered on time and in the required format. This may involve electronic submissions, physical deliveries, or both.

• Post-Submission Activities: Handle post-submission activities, including responding to client queries, participating in bid presentations or interviews, and debriefing on bid outcomes. Conduct post-bid analysis and debrief sessions to identify areas of improvement and implement lessons learned for future bids.

• Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information.
• Participating in negotiation sessions to secure favourable terms and conditions while focusing on profitability.
• Ensuring compliance with client requirements, regulations and industry standards.
• Monitoring and evaluating bid performance metrics to identify areas for improvement.
• Identify and evaluate new business opportunities through market research, competitor analysis and client need assessment.
• Work with pricing teams to develop competitive pricing strategies that align with bid requirements and profitability targets.
• Coordinate with legal and compliance teams to ensure bid proposals meet all legal and regulatory requirements.
• Monitor and track bid performance metrics, analysing win/loss data to identify trends and areas for improvement.
• Continuously refine and improve bid processes, templates and best practices to enhance efficiency and effectiveness.
• Stay updated on industry trends, market insights and emerging best practices in bid management.

Skills & Qualification Required:

• Bachelors degree in any field.
• 2+ years of experience as a bid manager, proposal manager or a similar role in software field, preferably in India.
• Experience in managing bids for complex projects or large-scale contracts.
• Knowledge of Indian government procurement processes and regulations.
• Demonstrated success in winning bids through effective proposal management.
• Strong understanding of the bid lifecycle, proposal writing, development and contract negotiation.
• Proficiency in using bid management portals and MS Office.
• Excellent communication and interpersonal skills.
• Proficiency in English language. Fluency in Hindi language preferred.
• Ability to implement budgetary and cost-control measures with solid negotiation and persuasive skills.
• Attention to detail and high accuracy in bid preparation and review.
• Ability to collaborate with cross-functional teams and influence stakeholders at various levels.

Experience

5+ years of overall experience with 2+ years of relevant experience