Executive Assistant

Executive Assistant to the Founder

Full-time, On-site in Jaipur

About KAANJJ

KAANJJ is a curated collective celebrating South Asian fashion heritage on a global platform. Founded by mother-daughter duo Sonal and Karnika, we connect exceptional South Asian designers and artisans with international audiences through our digital marketplace and immersive pop-up experiences.

Our journey—influenced by Mumbai, London, Hong Kong, and New York—creates a unique perspective that honors traditional craftsmanship while embracing contemporary design. Each brand in our portfolio tells a story of heritage, skilled artistry, and sustainable fashion practices, ensuring these valuable traditions continue to thrive in today's fashion landscape.

Role Overview

With ambitious growth plans, we are looking for a proactive and highly organized Personal Assistant to support our Founder in maximizing her efficiency and effectiveness. This role will also play a key part in expanding KAANJJ's brand reach globally. Ideal for a highly motivated individual with a mix of administrative, marketing, and coordination responsibilities, you will provide comprehensive support while contributing directly to the growth of KAANJJ.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the Founder, including calendar management, meeting coordination, and correspondence handling

• Act as the primary liaison between the Founder and internal teams, external partners, and stakeholders

• Prepare and edit reports, presentations, and briefing materials in collaboration with cross-functional teams

• Manage and optimize digital filing systems to ensure efficient information retrieval

• Coordinate complex domestic and international travel arrangements, including flights, accommodations, visa requirements, and detailed itineraries

• Handle sensitive information with the utmost discretion and professionalism

Marketing & Communications

• Support the execution of integrated marketing campaigns to elevate KAANJJ's brand presence across channels

• Contribute to content development for social media platforms, email newsletters, and marketing collateral

• Monitor and analyze digital performance metrics, providing insights to optimize engagement and reach

• Conduct market research to identify emerging trends and recommend innovative growth strategies

• Assist with Shopify platform management, including product updates and site maintenance

• Maintain brand consistency across all customer touchpoints

Event Planning & Coordination

• Plan and execute virtual and in-person brand experiences, including pop-up showcases and fashion presentations

• Manage event logistics from conception through completion, including venue sourcing, vendor coordination, and guest list management

• Build and maintain relationships with artisans, venues, suppliers, and event partners

• Develop and implement event promotion strategies across marketing channels to maximize attendance

• Provide hands-on support during fashion shoots, brand activations, and special events

• Conduct post-event analysis and follow-up to strengthen relationships and gather feedback

Who We're Looking For:

Essential Qualifications:

• 3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role with marketing/events exposure

• Exceptional organizational skills with the ability to manage multiple priorities simultaneously while maintaining meticulous attention to detail

• Demonstrated ability to handle confidential information with discretion and maintain professional boundaries

• Growth-oriented mindset with adaptability and resourcefulness in dynamic environments

• Advanced proficiency in Microsoft Office Suite, Google Workspace, and e-commerce platforms (Shopify)

• Working knowledge of CRM systems, marketing automation tools, and major social media platforms

• Outstanding written and verbal communication skills in English

• Self-directed work style with the ability to anticipate needs and take initiative

• Genuine passion for South Asian fashion and appreciation for traditional craftsmanship

Desirable Skills:

• Experience with design and content creation tools (Canva, Adobe Creative Suite, Figma)

• Familiarity with email marketing platforms (Klaviyo, Mailchimp, HubSpot)

• Background in fashion, luxury retail, or lifestyle brands

• Cultural fluency in South Asian contexts and communities

What We Offer

• Mentorship & Development: Direct collaboration with the Founder, gaining strategic insights across all aspects of building a fashion brand

• Diverse Experience: Cross-functional exposure spanning operations, marketing, events, and business development

• Meaningful Impact: A role where your contributions directly influence the growth and direction of a mission-driven organization

• Cultural Connection: Deep engagement with South Asian artisanship, design heritage, and the global fashion ecosystem

• Growth Potential: Opportunity to expand your role and responsibilities as KAANJJ scales

About This Role

This position is ideal for a proactive, detail-oriented professional who thrives in entrepreneurial environments and wants to be an integral part of building something meaningful. As a trusted partner to the Founder, you'll provide the operational excellence that enables strategic focus on scaling KAANJJ's vision of celebrating and preserving South Asian craftsmanship on the global stage.