Executive Assistant

4 days ago

Jaipur, Rajasthan, India 2ad0f82d-ac15-4dee-9cfd-0c8d9c8a8aaf Full time ₹ 3,00,000 - ₹ 4,50,000 per year

Location: Sitapura, Jaipur – 302022

Employment Type: Full-time | Onsite

Working Hours: 9:30 AM – 6:30 PM

Work Days: Monday to Saturday

Salary Range: 20-35K

The Executive Assistant will provide high-level administrative support to senior executives in a fast-paced manufacturing environment. This role requires excellent organisational skills, confidentiality, and the ability to manage multiple priorities efficiently while understanding the dynamics of a manufacturing setup.

Key Responsibilities

  1. Executive Support & Coordination

    Manage the Managing Director's (MD's) daily schedule, meetings, appointments, and travel plans.

    Coordinate high-level internal and external meetings, prepare agendas, and record minutes.

    Act as a point of contact between the MD and employees, clients, and external stakeholders.

    Organise and streamline daily priorities to ensure the MD's time is optimally utilized.

  2. Communication & Correspondence

    Draft, review, and organize emails, letters, and communication on behalf of the MD.

    Maintain confidentiality of all sensitive and strategic information.

    Follow up on pending tasks, communications, and commitments to ensure timely completion.

  3. Administrative Management

Prepare reports, presentations, and documentation required for review by the MD.

Manage office files, digital records, and documentation in an organized and easily retrievable manner.

Assist with data entry, internal coordination, and administrative tasks as needed.

  1. Meeting & Event Coordination

Arrange logistics for meetings, conferences, and team gatherings.

Coordinate guest visits, hospitality arrangements, and inter-departmental meetings.

  1. Task Tracking & Follow-Through

Track progress of assigned projects or tasks and provide timely updates to the MD.

Follow up with departments on deadlines, deliverables, and action items.

  1. Professional Representation

Represent the MD with professionalism in interactions with staff, vendors, and clients.

Maintain a calm, approachable, and solution-oriented attitude in a dynamic environment.

Educational Background

Graduate in any discipline (mandatory).

Experience Preference:

Open to candidates without prior Executive Assistant experience.

Candidates from the following backgrounds are particularly suitable due to their organizational and communication strengths:

School Teachers

Coordinators / Academic Coordinators

Administrators / Office Admin Staff

Counsellors

Front Desk Executives

Receptionists

Personal Attributes

Mature, stable, and responsible personality; candidates with significant life and work experience (often 32+ years and married females) are preferred for this role due to its high level of trust and accountability.

Ability to maintain confidentiality, professionalism, and discretion.

Job Types: Full-time, Permanent

Pay: ₹300, ₹450,000.00 per year

Work Location: In person

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