Executive Assistant

8 hours ago

Jaipur, Rajasthan, India Sunex Stones Full time ₹ 4,50,000 - ₹ 9,00,000 per year
Overview: The role of an Executive Assistant is crucial to the smooth operation of the organization, providing high-level administrative support to executives and senior management. They are responsible for ensuring efficient communication, seamless coordination, and effective organization of all administrative and secretarial duties.Key Responsibilities:
  • Provide comprehensive administrative support to executives, including managing schedules, appointments, and travel arrangements.
  • Coordinate and facilitate meetings, conferences, and events, including organizing agendas and supporting materials.
  • Handle confidential information with discretion and maintain a high level of professionalism and integrity.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research and compile data to support the executives in decision-making and project management.
  • Manage and maintain executives' contacts, records, and files, ensuring accuracy and accessibility.
  • Assist in the preparation of reports, financial data, and presentations.
  • Act as the point of contact between executives and internal/external stakeholders.
  • Manage and prioritize multiple tasks and deadlines effectively.
  • Implement and maintain office systems, policies, and procedures.
  • Attend meetings, take minutes, and follow up on action items as required.
  • Handle general office management and administrative duties as needed.
  • Coordinate special projects and initiatives as directed by the executives.
  • Provide ad-hoc support to other members of the management team as requested.
Required Qualifications:
  • Bachelor's degree in Business Administration, Management, or relevant field.
  • Proven experience as an Executive Assistant or similar administrative role.
  • Demonstrated proficiency in office management and software (MS Office, Excel, PowerPoint).
  • Excellent organizational and time management skills with the ability to multitask effectively.
  • Strong verbal and written communication skills, including the ability to interact with senior executives and external partners professionally and confidently.
  • Ability to work independently and proactively, handling confidential information with discretion.
  • Detail-oriented with exceptional problem-solving and decision-making abilities.
  • Ability to adapt to changing priorities and work well under pressure.
  • Knowledge of office management systems and procedures, as well as proficiency in administrative tasks.
  • High level of professionalism and integrity with a focus on delivering excellent administrative support.
  • Experience in project coordination, data analysis, and report preparation.
  • Strong interpersonal skills with the ability to build relationships across all levels of the organization.
  • Knowledge of travel management and logistics is a plus.
  • Flexibility and willingness to work outside standard business hours when necessary.
  • Ability to handle sensitive and complex issues with sound judgment.

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