Administration Executive

2 weeks ago

Delhi, Delhi, India Simplified Outsourced Solutions Full time ₹ 20,000 - ₹ 45,000 per year

Location: New Delhi (On-site, Full-time)

Department: Accounting & Business Support

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant / Office Executive to join our team in New Delhi. This role will provide critical support to our accounting operations by managing client invoicing, handling communications, maintaining calendars, and organizing client documents. The position will also involve maintaining Excel spreadsheets and assisting with low-level bookkeeping tasks as needed.

This role is ideal for someone who is highly organized, technology-savvy, and capable of handling multiple tasks with precision and professionalism.

Key ResponsibilitiesClient Billing & Invoicing

  • Prepare invoices for clients based on staff timesheets and outsourcing hours.
  • Track payments and maintain updated billing records.
  • Assist in following up with clients regarding outstanding invoices.

Communication & Scheduling

  • Manage firm emails: monitor inbox, draft and send professional responses, escalate priority matters.
  • Schedule client meetings, internal team calls, and manage shared calendars.
  • Maintain professional communication with both local and international clients.

Client Document Management

  • Oversee client document portals: upload, organize, and track files.
  • Ensure all requested documents are received and filed correctly.
  • Maintain confidentiality and security of sensitive client information.

Data & Administrative Support

  • Create and maintain Excel spreadsheets for tracking billing, deadlines, and internal processes.
  • Generate summary reports and assist in preparing management dashboards.
  • Support the preparation of presentations and internal documents as needed.

Bookkeeping Support (Low-Level)

  • Assist in basic bookkeeping tasks such as data entry, reconciliations, and expense categorization.
  • Coordinate with the accounting team to ensure records are accurate and up to date.

Required Skills & Qualifications

  • Bachelor's degree in Commerce, Business Administration, or related field preferred.
  • 1–3 years of experience in an administrative, accounting support, or office executive role.
  • Proficiency in MS Office (Excel, Word, Outlook); familiarity with Google Workspace a plus.
  • Basic knowledge of bookkeeping and accounting principles.
  • Excellent written and verbal communication skills in English.
  • Strong organizational skills with attention to detail.
  • Ability to handle confidential information with integrity.

Preferred Skills

  • Experience working with accounting software (QuickBooks, Tally, Zoho, etc.).
  • Exposure to client document portals or practice management software.
  • Prior experience in a professional services (accounting, legal, consulting) environment.

Compensation & Benefits

  • Competitive salary based on experience and qualifications.
  • Opportunity for skill development and growth within the firm.
  • Exposure to international clients and modern accounting systems.

Job Type: Full-time

Pay: ₹20, ₹45,000.00 per month

Experience:

  • Office management: 2 years (Preferred)

Language:

  • English (Required)

Work Location: In person

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