Administrative Executive

3 days ago

Delhi, Delhi, India Apparel Resources Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Apparel Resources
is a leading fashion media and events company delivering deep insights into the apparel, fashion, and textile ecosystem. Through our digital, print, experiential, and social platforms, we connect brands, retailers, and manufacturers — empowering them with industry intelligence and growth opportunities.

In addition to our media business, we are also expanding into new-age consumer brands, including a fast-growing
cocktail mixer brand
, reflecting our passion for innovation, creativity, and execution excellence.

Role Overview

We are seeking a
smart, hands-on Administrative & Operations Executive
to manage the day-to-day backend operations, administration, and procurement functions across our media and consumer brand businesses.

This role is ideal for someone who enjoys being the go-to problem solver — handling vendors, sourcing materials, ensuring timely deliveries, and keeping operations smooth and cost-efficient.

You'll work closely with the leadership team and have visibility across functions — administration, vendor management, logistics, and facilities.

Key Responsibilities

Administration & Facility Management

  • Manage day-to-day office and facility operations (maintenance, supplies, courier, utilities, etc.)
  • Coordinate with vendors and service providers for repairs, rentals, and upkeep.
  • Handle office inventory, petty cash, reimbursements, and admin documentation.

Procurement & Sourcing

  • Source and negotiate with vendors for packaging, printing, POSM, gifting, and raw materials (for the cocktail mixer brand).
  • Compare quotations, finalize suppliers, and ensure on-time deliveries.
  • Maintain a vendor database with updated rate cards and performance records.

Logistics & Inventory Management

  • Oversee dispatch coordination with logistics partners (Delhivery, Shiprocket, etc.)
  • Track packaging and finished goods inventory; maintain accurate movement logs.
  • Support marketing and events team with procurement of materials and giveaways.

Vendor & Operations Support

  • Build strong vendor relationships; ensure timely payments and service quality.
  • Prepare purchase orders, collect invoices, and coordinate with accounts.
  • Support internal teams in sourcing products or services as needed.

Qualifications & Skills

  • Bachelor's degree (B.Com / BBA / Operations / Supply Chain preferred)
  • 2–5 years of experience in
    administration, procurement, or operations
  • Strong negotiation, coordination, and problem-solving skills
  • Proficiency in Excel, Google Sheets, and basic vendor documentation
  • Excellent communication and interpersonal skills
  • Reliable, detail-oriented, and self-motivated with the ability to multitask

Why Join Us

  • Opportunity to work across
    two exciting businesses
    – fashion media and a fast-scaling consumer brand
  • Dynamic, creative work culture with real ownership and visibility
  • Fast growth potential and diverse learning exposure
  • A role that directly impacts company efficiency and profitability

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