Office Assistant

21 hours ago

Nashik, Maharashtra, India Mukta Group Full time

Job Description:

The role involves providing clerical assistance, managing office supplies, organizing files, and performing customer service-related tasks. The job requires strong organizational, communication, and multitasking skills to ensure smooth office operations.

Key Responsibilities:

  • Administrative Support:
  • Handle day-to-day office operations, including answering phone calls, responding to emails, and scheduling appointments.
  • Assist in preparing and editing documents, reports, and presentations.
  • Organize and maintain files, records, and databases (physical and digital).
  • Customer Service and Communication:
  • Greet visitors, clients, or employees and direct them to the appropriate department or individual.
  • Provide information about the organization's services, policies, and procedures.
  • Office Organization:
  • Ensure that office supplies (stationery, equipment, etc.) are well-stocked and organized.
  • Order office supplies as needed
  • Maintain office cleanliness and ensure a tidy work environment.
  • Data Entry and Documentation:
  • Input, update, and maintain records in the company's databases or filing systems.
  • Scheduling and Coordination:
  • Assist in scheduling meetings, appointments, or events.
  • Organize meeting rooms, arrange necessary equipment, and prepare agendas and meeting materials.
  • Order snacks as and when required.
  • Coordinate with different departments for scheduling meetings.
  • Mail and Correspondence:
  • Sort and distribute incoming mail and packages.
  • Prepare outgoing mail, including letters, parcels, and couriers.
  • Other Duties:
  • Provide support for projects or special tasks as needed.
  • Assist with office or department-specific activities, such as staff onboarding, event planning, or policy implementation.
  • Carry out other administrative tasks as assigned by the Department Head.

Required Skills and Qualifications:

  • Educational Qualification: Graduate. A college degree in a relevant field (e.g., Business Administration, Management) may be preferred.
  • Experience: Previous office or administrative experience is a plus, but entry-level candidates may be considered.
  • Skills:
  • Strong organizational and time-management skills.
  • Excellent communication (written and verbal) and interpersonal skills.
  • Proficiency in office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).
  • Ability to manage multiple tasks and prioritize effectively.
  • Basic problem-solving and decision-making abilities.
  • Discretion and ability to handle confidential information.
  • Work Environment: Office Assistants typically work in office settings, such as corporate environments, government offices, or educational institutions. The work involves regular interaction with employees and visitors.

Career Growth:

  • With experience, an Office Assistant may progress to more advanced administrative roles such as Administrative Assistant, Executive Assistant, or Office Manager.
  • Career advancement may also involve specialization in areas like HR, finance, or project management, depending on the individual's skills and interests.

Job Types: Full-time, Permanent

Pay: ₹15, ₹18,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Commuter assistance
  • Health insurance
  • Internet reimbursement
  • Paid time off

Work Location: In person

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