office admin assistant

19 hours ago

Greater Noida, Uttar Pradesh, India Randstad MENA Full time ₹ 3,00,000 - ₹ 6,00,000 per year
Job Description

Job Details

This job offer closes 3 January 2026

Summary

Location: Noida, Uttar Pradesh
Company: A client of Randstad India
Type: Temporary
Posted on: 4 November 2025

Reference Number: JPC

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Randstad Professional

We bring diverse and pre-qualified professional talent and businesses together to connect the right people with the right roles. By building specialized teams, we help individuals flourish in their careers and businesses succeed.

Job Summary

The Head Office Administrative Assistant provides essential support to the head office by performing a range of clerical and organizational tasks, ensuring the efficient daily operation of the office, and assisting management and staff with various administrative needs.

Responsibilities Communication & Correspondence:
  • Answering and directing phone calls, emails, and other inquiries to the appropriate personnel.
  • Drafting, editing, and distributing memos, letters, reports, and other documents.
  • Serving as a point of contact for internal and external clients and visitors.
Office Management:
  • Ordering, stocking, and managing office supplies and inventory.
  • Maintaining and organizing physical and digital filing systems.
  • Ensuring common office areas are tidy and organized and all office resources use must be optimum.
  • Coordinating with vendors and ensuring office equipment/supplies is maintained.
Scheduling & Coordination:
  • Scheduling meetings, appointments, and conference calls for staff and maintain list of meetings events regarding use of Conference room and other areas.
  • Arranging travel, accommodation, and itineraries for staff help in arranging required mode of transport in case its required.
  • Supporting the planning and execution of company events.
Administrative Support:
  • Repair & Maintenance.
  • Visit market for local purchase.
  • Taking care of pantry, housekeeping, and guards if there is any concern.
  • Taking care of all Reception Area.
  • Welcoming guest and maintaining the visitors register.
  • Performing data entry and managing databases.
  • Processing expense reports, invoices, and other business documents, maintain proper records of Courier and Mails.
  • Assisting with basic bookkeeping tasks and budget tracking.
  • Providing general administrative support to different departments and management as well as employees.
  • End to end vendor management right from Finding Vendor, Creating PO, MIN, Material delivery and payment release, till PO closure.
  • Arranging lunch for guests.
  • Coordinating with vendors to arrange snacks and cakes for month end celebration.
  • Arranging gifts and brochures for an event, Handing admin work at stall of exhibition as and when required.
  • Gifts distribution for all guest.
  • Managing lunch and dinner for employees during event/Month ends.
Record Keeping:
  • Maintaining contact lists and other important records for day to day office USE.
  • Ensuring confidentiality and accuracy when handling sensitive information and company records.
Qualifications & Skills
  • Proven experience in an Administrative Assistant or similar role.
  • Required working knowledge of Advanced MS Excel.
Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with office management systems and procedures.
Soft Skills:
  • Excellent time management and ability to multitask and prioritize tasks.
  • Strong organizational and problem-solving skills.
  • Excellent written and verbal communication skills.
  • High attention to detail.

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